Administrative Assistant/Receptionist
O'Hagan Meyer
Receptionist/Administrative Assistant
O'Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply.
Duties & Responsibilities:
- Operating multi line phone system including transferring calls and forwarding voicemails
- Scheduling and confirming appointments
- Maintain firm conference room schedule and calendar
- Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter-related tasks as assigned
- Scanning and distributing incoming mail and deliveries daily
- Mailing documents via USPS, USPS Certified, UPS, and FedEx
- Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings
- Keeping reception area clean, organized and presentable for guests
- Assist with maintaining office supply inventory and replenishing office supplies
- Other projects and tasks as assigned
Vacancy posted 2 days ago
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