Junior Staff Accountant

Job Description

Job Description

About Health Payment Systems, Inc. (HPS/PayMedix) 
Health Payment Systems, Inc. (HPS/PayMedix), is redefining how people access and pay for healthcare. We bring together provider networks, payments and financing, and industry partners to remove financial barriers and simplify the healthcare experience for everyone involved.

Our team is solving one of the biggest challenges in healthcare: the flow of money and information between providers and consumers. The work we do improves access, reduces financial stress, and is reshaping how healthcare works at its most fundamental level.

Our solutions include:

• HPS Network: a high-performing, independent provider network in Wisconsin that helps employers control costs while maintaining strong access to care.
• PayMedix: a national healthcare payments platform that pays providers in full, consolidates medical information and billing, and offers members interest-free financing for all in-network costs
• TempoPay: a flexible healthcare benefit solution that gives eligible individuals a simple, predictable way to pay for care over time, with zero interest or fees.

Join us in our mission to make the healthcare payments experience simpler, more transparent, and more connected – so people can focus on getting care when they need it, not when they think they can afford it.

About The Role 
The Junior Staff Accountant supports the Finance team by performing core accounting tasks, assisting with month-end close activities, and supporting member payment processing and provider refund operations. This role is ideal for an early-career accounting professional who is eager to learn, develop technical skills, and grow within the company.

The ideal candidate is organized, analytical, and customer-focused, with strong attention to detail and accuracy. This role helps maintain accurate financial records while supporting both internal teams and external stakeholders.

This role reports directly to our Accounting Manager and follows a hybrid schedule with three days per week onsite in our Milwaukee office.

Primary Responsibilities

• Record, post, and reconcile all payments received from members and providers. 
• Review and process member credits and refunds. 
• Prepare and process provider refund adjustments.
• Monitor provider receivables and follow up on outstanding balances to support timely collections.
• Investigate and resolve account discrepancies in partnership with internal teams.
• Assist with the preparation and posting of routine journal entries. 
• Maintain supporting documentation for journal entries and account reconciliations.
• Prepare and assist with balance sheet account reconciliations. 
• Assist with month-end and year-end closing activities. 
• Perform other related duties as assigned by the Accounting Manager. 

Required Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
• 0–2 years of Accounting or Finance experience. 
• Experience using Microsoft Great Plains (GP) or similar accounting software such as QuickBooks, NetSuite, or SAP.
• Proficiency in Microsoft Excel. 

Key Attributes for Success

• Detail Oriented: You consistently produce accurate work by carefully reviewing financial data, identifying discrepancies, and ensuring records, reconciliations, and journal entries are complete and reliable.
• Accountable and Reliable: You take ownership of your work from start to finish, manage deadlines effectively, and ensure commitments are completed accurately and on time.
• Clear and Collaborative Communicator: You communicate clearly and professionally with colleagues across teams to gather information, resolve discrepancies, and ensure financial issues are addressed efficiently. You work well in a team environment, stay responsive when others need input, and are willing to step in and help keep things moving when challenges come up.

Other Important Details

• Compensation:

• Base salary range: $52,000 – $60,000 annually, depending on experience. 
• Benefits: Medical, dental, vision, HSA with company contribution, 401k/Roth with company match, 15 days of PTO, and more.

• Hybrid Work:

• This position requires3 days a week onsite in our Milwaukee, WI office.

• Equal Opportunity & Workplace Environment:

• We are an equal opportunity employer and are committed to fostering an inclusive workplace where all employees can thrive. We consider applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Reasonable accommodations will be provided to qualified individuals with disabilities throughout the hiring process and during employment.
• This role is primarily performed in a professional office environment and typically involves working at a desk using a computer, phone, and other standard office equipment. The position requires regular communication with colleagues and stakeholders through phone, video, and written channels, as well as the ability to perform work using a computer. The role may also involve occasional movement around the office. Additional hours may occasionally be required to support key projects or business needs.