Sr. Corporate Paralegal

Job Description

Job Description

Title: Senior Corporate Paralegal

Location: Waltham, MA (Hybrid Preferred / Remote Considered)
Work Arrangement: Hybrid preferred (1–2 days onsite per week); fully remote candidates considered
Pay Rate: $60–$65/hour
Employment Type: W2 Temp Assignment with potential for permanent conversion
Start Date: ASAP — ideally before November 13, 2026
Contract Duration: Temporary coverage during a permanent hiring search; exact duration to be determined

Position Overview

We are partnering with an established, publicly traded biopharmaceutical company headquartered in Waltham, Massachusetts, to identify an experienced Senior Corporate Paralegal for an immediate contract opportunity.

This position will provide critical support to the Legal and Compliance team during a transition period, with responsibility for corporate governance, Board of Directors activities, intellectual property administration, regulatory filings, and general corporate legal operations.

The ideal candidate is a highly organized, detail-oriented corporate paralegal who can work independently, manage competing priorities, and quickly step into an established legal function with minimal oversight.

While this is initially a contract assignment, there is potential for permanent conversion based on performance and business needs. Candidates interested in permanent conversion must be able to accommodate a hybrid work schedule in Waltham, MA.

Key Responsibilities

Corporate Governance & Board Support

• Independently draft and prepare Board of Directors and committee materials, including agendas, meeting minutes, resolutions, and written consents.
• Maintain corporate minute books and governance records.
• Support compliance with committee charters, corporate governance policies, and annual compliance requirements.
• Coordinate Board and committee evaluations and director and officer questionnaires.
• Assist with annual stockholder meetings, including preparing meeting materials and coordinating virtual meetings with the transfer agent.

Corporate Filings & Regulatory Compliance

• Manage state qualifications and corporate registrations for the company and its subsidiaries.
• Prepare, submit, and track annual reports, corporate licenses, and required state filings.
• Prepare, file, and maintain state Board of Pharmacy licenses.
• Monitor filing deadlines and maintain accurate corporate compliance records.

Intellectual Property Administration

• Manage domestic and international patent and trademark docketing activities.
• Monitor IP deadlines, update docketing databases, and generate reports as needed.
• Assist with intellectual property prosecution documentation, including powers of attorney and IP assignments.
• Coordinate with internal legal stakeholders and external counsel on IP-related matters.

Corporate Transactions & Legal Operations

• Support financing and business development transactions, including corporate due diligence and data room management.
• Organize, maintain, and update contracts within the company's contract management system.
• Provide backup support for legal billing administration.
• Collaborate with Legal, Finance, and other departments on corporate and compliance initiatives.
• Support special projects and urgent legal matters as needed.

Required Qualifications

• 5+ years of corporate paralegal experience , preferably within a publicly traded company and/or large law firm.
• Bachelor's degree.
• Strong knowledge of corporate governance practices and annual compliance requirements.
• Experience independently preparing Board materials, corporate resolutions, minutes, and written consents.
• Excellent drafting, proofreading, organizational, and document management skills.
• Proven ability to manage multiple projects, deadlines, and competing priorities independently.
• Strong proficiency with Microsoft Word, Excel, and PowerPoint.
• Excellent analytical, problem-solving, and communication skills.
• Demonstrated discretion and professionalism when handling sensitive and confidential information.
• Ability to work effectively in a fast-paced, collaborative environment.

Preferred Qualifications

• Paralegal certification.
• Experience supporting a publicly traded company, ideally within biotechnology, pharmaceuticals, or life sciences.
• Knowledge of patent and trademark prosecution procedures.
• Experience with intellectual property docketing software, such as IPFolio.
• Familiarity with USPTO filing and assignment systems, including EFS and EPAS.
• Experience with contract management systems, such as Conga.
• Experience managing state corporate registrations and Board of Pharmacy licenses.
• Notary license.

Ideal Candidate Profile

The hiring team is seeking a senior-level corporate paralegal who can contribute immediately and confidently manage responsibilities with minimal training.

The strongest candidates will demonstrate:

• Corporate Governance Expertise: Hands-on experience preparing Board materials, managing corporate records, and supporting governance activities.
• Independent Execution: Ability to take ownership of responsibilities and deliver accurate work without extensive supervision.
• Exceptional Attention to Detail: Strong organizational skills and experience managing time-sensitive corporate filings and legal deadlines.
• Versatility: Comfortable supporting corporate governance, IP administration, regulatory compliance, and general legal operations.
• Professionalism and Discretion: Experience working with senior executives, legal leadership, and confidential corporate information.
• Immediate Availability: Ability to start quickly and support a smooth transition.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.