Administrative Assistant IV | VP Support

Administrative Assistant IV | VP Support

We are seeking a highly organized and proactive Executive Administrative Assistant to provide strategic administrative and operational support to a Vice President and a global organization of approximately 200 employees. This role serves as a key business partner responsible for managing executive priorities, coordinating operations, facilitating communication, and ensuring seamless day-to-day business support in a fast-paced technology environment.

The successful candidate will demonstrate exceptional organizational skills, sound judgment, strong stakeholder management capabilities, and the ability to navigate competing priorities while maintaining a high level of professionalism and confidentiality.

Ideal Candidate Profile:

A highly organized Executive Administrative Assistant with experience supporting senior leaders in a technology-driven environment. This individual excels at managing complex schedules, coordinating operational activities, communicating across multiple stakeholder groups, and delivering exceptional administrative support while thriving in a fast-paced, hybrid workplace.

Required Skills & Qualifications

Education

• Bachelor's degree preferred or equivalent combination of education and relevant professional experience.

Experience

• Proven experience providing executive, administrative, business support, or operational support within a fast-paced corporate environment.
• Experience supporting senior leaders and complex organizational activities.
• Technology industry experience strongly preferred.
• Experience managing multiple priorities and deadlines within resource-constrained environments.

Core Skills

Administrative & Executive Support

• Advanced calendar management
• Travel coordination and logistics
• Expense management
• Meeting and event coordination
• Executive communications support

Microsoft Business Tools

• Strong proficiency with:
• Microsoft 365
• Outlook
• Teams
• Word
• Excel
• PowerPoint
• Other Microsoft business productivity tools

Professional Competencies

• Exceptional organizational and time-management skills
• Strong verbal and written communication skills
• Stakeholder and relationship management
• Problem-solving and decision-making abilities
• Attention to detail and accuracy
• Ability to maintain confidentiality and professionalism
• Adaptability in a dynamic, fast-paced environment

Candidate Requirements

Candidates must:

• Be available to support the assignment through the anticipated end date of February 19, 2027.
• Be able to work onsite in Redmond, WA 3-5 days per week.
• Demonstrate strong administrative support and executive support experience.
• Show proven proficiency using Microsoft productivity and business tools.
• Have experience managing complex priorities, deadlines, and operational activities.
• Possess strong communication, organization, and stakeholder management capabilities.

Preferred Qualifications

• Experience supporting large organizations and executive leadership teams.
• Experience within the technology sector.
• Proven success in highly collaborative and cross-functional environments.

Assessment Process

Interview Process

• 1-2 interview rounds
• Interviews will focus on:
• Executive support experience
• Administrative operations expertise
• Organizational and prioritization skills
• Stakeholder management capabilities
• Microsoft business tool proficiency

Candidate Preparation

• No assessments, quizzes, portfolios, or technical tests are required.
• Candidates will be evaluated based on demonstrated experience, business impact, and qualifications relevant to the role.

Performance Measurement

Success in this role will be measured through:

• Effectiveness of executive calendar, travel, and expense management
• Quality and timeliness of administrative support
• Responsiveness to team and operational needs
• Ability to manage competing priorities and deadlines
• Stakeholder satisfaction and partnership effectiveness
• Collaboration across administrative and business support teams
• Regular performance reviews and check-ins with the Vice President and Lead Executive Assistant

Key Responsibilities

Executive Support

• Provide comprehensive calendar management for the Vice President.
• Coordinate domestic and international travel arrangements.
• Manage and reconcile business expenses in accordance with company policies.
• Support executive-level meeting planning, logistics, and coordination.

Operational & Team Support

• Triage and resolve team support requests, including:
• Technology and computer-related needs
• Operational inquiries
• Work stoppage resolution and escalation
• Administrative process support
• Coordinate office moves and workspace logistics.
• Support organizational initiatives related to employee engagement, morale, development, and training programs.
• Assist with divisional and organizational events, meetings, and communications.

Cross-Functional Partnership

• Collaborate closely with administrative professionals, business support staff, and operational partners across the organization.
• Share best practices and contribute to process improvements.
• Support the communication of team updates and organizational information.
• Act as an information and communication manager for the office and leadership team.

Unique Selling Points

• Opportunity to support a Vice President and organization responsible for advancing engineering excellence at Microsoft.
• High visibility role partnering with senior leadership and key business stakeholders.
• Exposure to strategic operations within a global technology organization.
• Collaborative environment with an established network of executive and administrative professionals.
• Meaningful impact on organizational effectiveness, employee engagement, and business operations.
• Long-term assignment with potential extension opportunity