Procurement Coordinator

Posting Details

Posting Summary


Logo

Posting Number
STA00627PO26


Job Family
Procurement and Inventory Control


Job Function
Procurement


USC Market Title
Procurement Specialist


Link to USC Market Title




Job Level
P1 - Professional


Business Title (Internal Title)
Procurement Coordinator


Campus
Columbia


Work County
Richland


College/Division
Division of Student Affairs and Academic Support


Department
SAAS Finance


State Pay Range
G08


USC Market Range
MRE - $48,726 $59,689 $70,653


Anticipated Hiring Range
$48,726 - $70,653


Location of Vacancy

Part/Full Time
Full Time


Hours per Week
37.5


Work Schedule

• Standard working schedule: 8:30am - 5:00pm
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis
12 months


Job Search Category
Fiscal Accounting

About USC


About University of South Carolina


From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement


The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description


Advertised Job Summary

Procurement Coordinator

• Do you have experience with procurement policies and practices?
• Are you detail-oriented, motivated, and enjoy finding opportunities for process improvement?
• Do you enjoy working with data and reviewing transactions for accuracy?
• Can you provide excellent customer service and diligent follow-up?

The Procurement Coordinator for the Division of Student Affairs specializes in the procurement of goods and services for the departments within the division, ensuring all transactions are accurate, compliant, and aligned with university, state, and federal policies. This position prepares, submits, and reconciles procurement requests; verifies and documents accounting transactions; and manages financial systems for the proper collection and distribution of funds.

Primary Duties include

• Manage financial accounts, revenue, and expenditures for goods and services procured.
• Maintain knowledge of and ensure all procurement transactions adhere to university and state purchasing policies.
• Process purchase requisitions, reimbursements, journal entries, travel, and purchasing card transactions.
• Maintain purchasing files and ensure timely receipt and payment of purchases.
• Operate within a shared services model to support divisional procurement needs.
• Work within the divisional finance ticketing system to ensure the timely processing of requests.

Perks

Competitive salary + some of the BEST benefits you can find!

15 paid vacation days

15 paid sick days

13 paid holidays (including an extended December holiday)

An engaging and collaborative environment.

Job Related Minimum Required Education and Experience

• Requires a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications

• Experience in USC and/or state procurement policies

Knowledge/Skills/Abilities

• Comprehensive understanding of accounting, auditing, banking, budgeting, financial management, investment principles, and state government fiscal and accounting processes.
• Familiarity with state laws and regulations governing university finances, public utility organizational and capital structures, and financing methods for major utility expansions.
• Proficiency in financial statement analysis, mathematical concepts, account reconciliation, fiscal reporting, state procurement practices, and general office procedures.
• Experience with university receipting and accounts receivable systems, including PeopleSoft, as well as reporting tools and ledger generation.
• Ability to analyze and interpret financial data, records, and reports accurately, with advanced Microsoft Excel skills.
• Strong communication and interpersonal skills, including the ability to serve effectively as a liaison with internal and external departments and agencies.

Job Duties


Job Duty


Assists Division of Student Affairs staff with the management of financial accounts, revenue, and expenditures related to the procurement of goods and services. Assures that all procurement transactions are in accordance with the University purchasing policies. Manage processing and reconciliation of billing, accounts due, expenditures, reimbursements, departmental transfers, purchasing cards, grants, and travel.

Essential Function
Yes


Percentage of Time
25


Job Duty


Processes purchase requisitions and maintains purchasing files. Ensures receipt and payment of purchases. Processes all departmental paperwork for reimbursements, journal entries, purchasing card, travel, etc. Obtains and manages USC Purchasing Card to be used for authorized expenditures. Maintains working knowledge of and access to state contracts to inform divisional partners of materials and services covered under state contract. Ensures that all necessary office supplies and equipment are available and ordered as needed in a timely manner in adherence to accepted university procurement process. Works in the divisional finance ticketing system for the timely processing of requests in support of divisional priorities.

Essential Function
Yes


Percentage of Time
25


Job Duty


Assists the divisional Procurement Manager in processing purchase orders, payments to vendors, petty cash reimbursements, and reconciliations. Is expected to perform all routine functions of procurement for any divisional unit needs as a member of the division finance team using a "shared services" model. As required, may be assigned to specialize in unique functions of a department/unit or a divisional project.

Essential Function
Yes


Percentage of Time
25


Job Duty


Assists the divisional Procurement Manager in fiscal analysis and the coordination of accounting functions related to procurement of goods and services. Prepares financial reports and provides assistance with budget development and quarterly budget status reports. Assists the Procurement Manager in the following functions: purchasing, budgeting, accounts payable and accounts receivable, internal controls, and cashier for petty cash payments. Advises on best practices and development of internal policy and procedure changes to enhance efficiency and effectiveness. Maintains knowledge of all applicable University and state fiscal policies and procedures.

Essential Function
Yes


Percentage of Time
20


Job Duty


Performs other duties as assigned.

Essential Function
No


Percentage of Time
5

Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive
No


Hazardous weather category
Essential

Posting Detail Information


Number of Vacancies
1


Desired Start Date
10/01/2026


Job Open Date
08/20/2026


Job Close Date
09/30/2026


Open Until Filled
No


Special Instructions to Applicant


Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by September 30, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting




EEO Statement


The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.