Human Resources Coordinator

Job Description

Job Description

KDA, Inc, headquartered in Alexandria, Virginia, has been operating in the United States for more than 20 years. We produce world-leading Remote Weapon Systems (RWS) for the US Army, Marine Corps, and allies at our Johnstown, Pennsylvania factory. We have delivered more than 20,000 PROTECTOR RWS to 28 countries. The National Advanced Surface-to-Air System (NASAMS) is a highly mobile and tailorable capability that protects the airspace of 13 countries and Washington, DC. In 2027, we will do final assembly, test, and sustainment of the Naval Strike Missile and Joint Strike Missile systems at a new factory in southern Virginia.

Join us, and you’ll be part of a high performing team that develops advanced technology solutions to protect people and critical infrastructure in countries around the world. Explore your potential and discover what your future could be with Kongsberg Defense & Aerospace, Inc.

Kongsberg Defense & Aerospace, located in Johnstown, PA, is seeking a motivated and detail-oriented HR Coordinator to support a wide range of human resources programs and employee-focused initiatives. As a trusted member of the Human Resources team, you will help administer a wide range of HR policies, procedures, and initiatives while partnering closely with employees and leaders across the organization. Reporting to the HR Director, this position offers the opportunity to contribute across multiple HR disciplines, including onboarding, benefits administration, employee relations, training coordination, HRIS management, safety programs, and workers' compensation. If you are a detail-oriented, service-driven HR professional who thrives in a fast-paced environment and is passionate about supporting employees throughout their career journey, we invite you to join our team and help advance innovative defense and aerospace solutions.

RESPONSIBILITIES:

• Maintain accurate and confidential employee records, personnel files, and HR documentation.
• Process routine employee transactions, including new hires, status changes, transfers, terminations, and other personnel updates within ADP Workforce Now.
• Maintain employee data integrity and generate routine HR reports to support HR operations.
• Prepare employment-related documentation, maintain HR forms and templates, and support record retention requirements.
• Coordinate day-to-day administrative activities related to employee benefit programs, including enrollment paperwork, employee changes, and routine employee inquiries.
• Assist employees with benefits documentation and direct complex questions to the appropriate HR representative or benefits provider.
• Track and maintain documentation for employee leaves, including FMLA, disability, PTO, and other applicable leave programs. Monitor leave deadlines, maintain records, and coordinate required follow-up with employees, managers, benefits providers, and the HR team.
• Complete annual PTO audits and assist with correcting discrepancies in employee balances.
• Monitor and track workers’ compensation claims from initial filing through closure, maintaining accurate records and following up with the workers’ compensation carrier, employees, managers, occupational health providers, and other relevant parties regarding claim status, required documentation, and outstanding actions. Support workers’ compensation reporting and documentation requirements in accordance with applicable state requirements.
• Coordinate administrative activities associated with new hire onboarding, including employment paperwork, required acknowledgments, background check coordination as applicable, and system updates.
• Coordinate first-day activities and new hire orientation, including scheduling, materials, and completion tracking.
• Track completion of required onboarding activities and employee training.
• Coordinate administrative offboarding activities, including separation documentation, company property return coordination, and HRIS updates.
• Serve as an initial point of contact for routine employee HR questions and direct sensitive or complex matters to the HR Manager. Maintain confidential employee relations documentation and assist with organizing records associated with employee concerns, investigations, and corrective action.
• Maintain current HR policies, procedures, forms, and employee resources as directed by HR leadership. Assist with distributing policy updates and tracking employee acknowledgments.
• Monitor required federal, state, and local employment posters, coordinate updates and replacements, and verify that required postings are maintained at applicable locations.
• Assist with preparing and distributing employee communications, newsletters, announcements, and HR-related materials.
• Coordinate employee recognition activities and maintain related program documentation.
• Coordinate training schedules, maintain attendance and completion records, and follow up on outstanding training requirements.
• Assist with maintaining documentation needed for HR compliance reviews, internal audits, and external audits.
• Perform other HR administrative duties and special projects as assigned.

QUALIFICATIONS:

EDUCATION:

• Minimum of a Associate's degree in Human Resources, Business, or related field required. Equivalent education and/or job-related experience will also be considered.

CERTIFICATION(S):

• Professional in either SHRM-CP or SHRM-SCP certification preferred, not required.

REQUIRED SKILLS AND EXPERIENCE:

• 3 years of experience in human resources administration, HR coordination, or a related HR support function.
• Experience utilizing HRIS platforms, preferably ADP Workforce Now, to maintain employee records and process personnel transactions.
• Working knowledge of HR practices, including onboarding, benefits administration, leave coordination, and employee records management.
• Familiarity with applicable federal and state employment laws and regulations.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Extensive and accomplished “people” skills required.
• Ability to handle confidential matters.
• Ability to conduct oneself in a professional and mature manner.

PREFERRED SKILLS AND EXPERIENCE:

• Experience supporting HR operations in a manufacturing environment preferred.

ANY ADDITIONAL, PERIODIC OR OCCASIONAL DUTIES:

• Participates in developing department goals, objectives, and systems.
• Participates in administrative staff meetings and attends other meetings and seminars, as requested.
• Backup for other HR staff members in the event of vacations and illness.

MINIMUM LEARNING TIME FOR THIS POSITION: 

• 6 Months.

OTHER POSITION CONSIDERATIONS:

• Follow established confidentiality policy, safety standards, or applicable regulations Knowledge of customer service best practices
• Knowledge of human resource laws and regulations Excellent organizational skills
• Ability to travel is required; must possess a valid driver's license.

BENEFITS:

• Health Insurance: Employer paid premiums, 100%
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
• Health Savings Account
• Flexible Spending Account
• Dependent care Flexible Spending Account
• 401(k) matching
• Employee Assistance Program
• Tuition Reimbursement
• Life Insurance
• Paid Time Off
• Sick Time Off
• Flexible Schedule

U.S. PERSON REQUIREMENT: “To comply with U.S. national security requirements mandated under the U.S. International Traffic in Arms Regulations (ITAR), Kongsberg Defense & Aerospace, Inc. will consider only applicants who are U.S. Persons for this position.” OR “Applicant must be a U.S. Person within the meaning of United States International Traffic in Arms Regulations (ITAR) governing export control.” “A U.S. Person is a United States Citizen or National, Lawful Permanent Resident, Lawful Temporary Resident, Refugee or Asylee.”

Kongsberg Defense & Aerospace, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability or veteran status, or any other applicable state or federal protected class. Kongsberg Defense & Aerospace, Inc. provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.