HR Assistant

Job Description

Job Description

HR Assistant

Build Your Career. Make an Impact. Find Your Balance.

Launch Your Career - Not Just Another Job!

Looking for a role where you can grow professionally without sacrificing your personal life? Ready to turn your education and organizational skills into a meaningful career in Human Resources?

Join our team and gain hands-on experience across HR administration, employee benefits, compliance, onboarding, and employee support. This is an opportunity to develop valuable HR skills, learn new systems, and build a strong foundation for your future career while making a difference behind the scenes.

Why You'll Love This Opportunity

• Monday–Friday Schedule: Enjoy a consistent weekday schedule that supports work/life balance.

• 15 Agency-Paid Days Off: Includes 11 paid holidays and 4 paid self-care days.

• Tuition Reimbursement: Eligible after just one year of employment to help support your continued education and professional goals.

• Career-Building Experience: Develop practical skills in benefits administration, HR compliance, onboarding, employee records, and HR technology.

• Hands-On Learning: Work closely with the HR Manager and gain exposure to multiple areas of Human Resources.

• Meaningful Work: Help ensure employees have the support, resources, and documentation they need to succeed.

Whether you're a recent graduate ready to put your education into practice or an organized professional looking to grow your HR experience, this role offers an opportunity to learn, contribute, and build your future.

Position Summary

The HR Assistant supports the daily operations of the Human Resources department, with a primary focus on benefits administration, employee compliance, clearances, onboarding, and personnel records. Working closely with the HR Manager, you'll help maintain accurate employee information, monitor important deadlines, support new hires, and ensure required documentation is completed and up to date.

This position is ideal for someone who enjoys organization, problem-solving, working with people, and keeping important details on track. You'll gain exposure to a variety of HR functions, with additional opportunities to assist with recruitment, timekeeping, and payroll-related administration as organizational needs arise.

If you're detail-oriented, dependable, eager to learn, and passionate about helping people, we'd love to hear from you!

What You'll DoBenefits Administration & Employee Support

Help employees navigate important HR processes while keeping information accurate and organized.

• Assist with benefit enrollment, qualifying life events, employee communications, and benefit tracking.

• Respond to employee benefit questions and connect employees with appropriate resources and vendors.

• Maintain benefit records, assist with reconciliations, and prepare reports as needed.

• Support leave-related administrative processes, including FMLA, workplace accommodations, and workers' compensation.

• Handle confidential employee and medical information with professionalism and discretion.

Compliance, Clearances & Recordkeeping

Help protect our employees and organization by keeping important requirements current.

• Track employee licenses, certifications, background clearances, driver's licenses, auto insurance, CPR certifications, TB testing, and other required credentials.

• Monitor expiration dates and follow up with employees and supervisors regarding renewals.

• Coordinate required pre-employment screenings, including background checks, MA Fraud checks, docket checks, and other applicable screenings.

• Organize and maintain accurate digital and paper personnel files.

• Assist with file audits, compliance reviews, tracking spreadsheets, and reports.

• Communicate compliance concerns to appropriate departments and assist with follow-up on outstanding requirements.

Onboarding & Employee Records

Help create a smooth, organized, and welcoming experience for new employees.

• Assist with new hire onboarding and orientation.

• Prepare onboarding paperwork and track completion of required documents.

• Enter and update employee information in HR information systems (HRIS) and personnel files.

• Process employee record updates and status changes.

• Scan, organize, and maintain electronic documents to ensure records remain accurate and accessible.

Recruitment & Staffing Support

Help connect the organization with future team members.

• Assist with posting job openings on Indeed and other recruiting platforms.

• Schedule interviews and communicate with candidates throughout the hiring process.

• Assist with reference checks, recruitment tracking, and pre-employment steps.

• Participate in job fairs, hiring events, and community outreach activities as needed.

Timekeeping, Payroll & General HR Support

• Assist employees and supervisors with timekeeping questions, timecard reviews, and corrections.

• Help maintain timekeeping records and provide administrative support for payroll-related processes.

• Prepare spreadsheets, reports, correspondence, and other HR documents.

• Assist the HR Manager with special projects and day-to-day departmental needs.

• Follow applicable privacy, confidentiality, and HIPAA requirements when handling sensitive information.

Responsibilities may evolve based on organizational needs, providing opportunities to learn and contribute across different HR functions.

What We're Looking For

We're looking for someone who takes pride in being organized, dependable, accurate, and helpful. You don't need to know everything on day one, but you should be willing to learn, ask questions, and take ownership of your work.

Preferred Qualifications

• Associate's degree in Human Resources, Business Administration, or a related field.

• At least one year of HR or administrative experience preferred; healthcare or home care experience is a plus.

• Experience with employee records, benefits, onboarding, compliance tracking, or administrative processes is beneficial.

• Familiarity with HR information systems (HRIS), applicant tracking systems (ATS), or document management systems is a plus.

• Proficiency in Google Workspace, including Docs, Sheets, Drive, Gmail, and Calendar, as well as Microsoft Office.

• Basic understanding of HR practices and employment regulations is preferred.

Skills That Will Help You Succeed

• Strong organizational skills and attention to detail.

• Excellent communication and customer service skills.

• Reliable follow-through and the ability to manage multiple priorities.

• Comfort working with technology, databases, spreadsheets, and digital records.

• Accurate typing, data entry, and recordkeeping skills.

• Sound judgment and the ability to maintain confidentiality.

• A positive attitude, willingness to learn, and commitment to professionalism.

Work Environment & Physical Requirements

• Primarily office-based, with regular computer use and administrative responsibilities.

• Moderate office noise and frequent sitting, walking, and computer work.

• Occasional standing, reaching, filing, and document organization.

• Occasional local travel may be required for recruiting events, orientations, or other HR activities.

• Ability to manage competing priorities and communicate effectively in a fast-paced environment.

Ready to Take the Next Step?

If you're looking for more than just a job - if you want an opportunity to develop your skills, gain meaningful experience, and build a foundation for a career in Human Resources - this could be the opportunity you've been looking for.

Bring your organizational skills, curiosity, and willingness to learn. We'll provide an opportunity to put them to work!

Apply today and take the next step in your career.