LEGAL SECRETARY/COURT ORDERS CLERK

Juvenile Probation Clerk

All duties for this position must be done in a confidential manner pursuant to AR Code Annotated 9-27-309. Responsible for preparation of all court orders for Circuit/Chancery Court. Provides clerical support for the Juvenile Probation Office and acts as a receptionist and answers six-line telephone system for the department. Ensure that all office functions are performed efficiently and in a professional and timely manner to maintain office continuity.

Essential duties and responsibilities include the following. Other duties may be assigned.

Prepare a minimum of 100 Juvenile Probation Court orders per month in a legal, accurate manner, Process the Court orders upon obtaining the Court's signature, to include copying and distributing 5 to 10 copies to all parties involved in each case, from parents and attorneys to school officials and other agencies.

• Screen walk-ins and answer telephone for appropriate in-office referrals and other agencies.
• Ensure all summons with petitions attached are mailed certified to the correct parties, with proper notification time prior to Court hearings.
• Responsible for maintaining and submitting statistical information,
• Ability to format and prepare new forms and modify existing forms as the structure and needs of the office change.
• Perform secretarial duties which include word processing, data entry, photocopying, filing, prepare and send mails/correspondence, open/distribute mail, FAX documents, search card files on history of juvenile, and make new files.
• Maintain office supply inventory to ensure all necessary office supplies are on hand.
• Maintain office equipment in working condition. Call for service and/or repair, as required.
• File documentation of all dismissed cases. Destroy appropriate closed files when juvenile reaches 21st birthday.
• Conduct all liaison activities in a professional manner to ensure maximum cooperation between and among County and other agencies.
• Ensure that all activities are professionally and ethically performed in accordance and within the law to protect the individual rights of all citizens in Benton County.
• Ensure that all duties assigned are performed in an efficient and responsible manner according to office policy and procedures.
• Proper handling of county equipment including computers, fax machine, copier, and telephone equipment. Responsible for postage including stamps and meter.

Qualification requirements:

• This individual must have the ability to maintain confidentiality in juvenile matters. They must possess the ability to remain tactful and professional when dealing with the public and other agencies. Prioritize and perform many tasks at one time. Perform clerical duties including computer proficiency, Must be professional, have initiative, exceptional time management, organizational and decision making skills and work with moderate supervision.

Education and/or experience:

• Minimum of high school diploma or general education degree (GED) with some clerical/secretarial schooling and/or word processing training; and 2 years previous legal secretarial experience.

Other skills and abilities:

• Must possess excellent communication skills, as frequent contact is required with the public and others. Must have excellent typing skills, computer skills, and general knowledge of operating various types of office equipment.

Physical demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hand to finger, handle, or feel objects. The employee must occasionally walk, reach with hands and arms, and kneel or crouch. The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include the ability to adjust focus and close vision.

Work environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.

Employee benefits overview:

Benefits are an important part of the overall compensation package. We are pleased to offer a comprehensive array of valuable benefits.

County Paid Insurance BenefitsEmployee MedicalBasic life and ADD InsuranceLong-term disability insuranceAccess to voluntary benefits, including:Medical (Spouse/Children)Dental, and Vision coverageSupplemental life insuranceShort-term disabilityCritical Illness coverageAccident insuranceHospital indemnity plansView the Benefits Guide for more information - Retirement & Financial SecurityParticipation in the Arkansas Public Employees Retirement System (APERS) pension program?Voluntary Nationwide Deferred Compensation 457(b) Retirement plan

Time Off & WorkLife Balance11 Paid Holidays annuallyPaid Sick Leave (up to 12 working days per year)Paid Vacation Leave (up to 10 working days per year)Paid Personal Day annually