Florida Immigrant Coalition: Administrative Assistant

Florida Immigrant Coalition: Administrative Assistant

Miami, FL, 33138

$52000 - $57000 (Yearly)

Spanish Second Language Preferred

Florida Immigrant Coalition

Operations

Non-Profit

Entry Level

Send a resume and references to View email address on click.appcast.io. Applications will be accepted until the position is filled. FLIC is an equal opportunity employer and encourages applications from all qualified people, including women, people of color, persons with disabilities, and LGBTQ individuals.

October 30, 2026

View email address on click.appcast.io

Job Description

Duties/Responsibilities

• Assist Office Manager with office procedures and protocols, ensuring common areas are presentable, access control procedures are followed, and inventory levels are accurately maintained, including but not limited to:
• Answer and redirect office phone calls appropriately.
• Provide appropriate information to visitors, callers, and via emails as necessary.
• Receive, sort, and distribute daily mail/deliveries.
• Manage and update the general organizational calendar, meeting space calendar, and staff contact list.
• Source and evaluate multiple vendor quotes to facilitate cost-effective, high-quality, and prompt purchases cross departments
• Assist HR Manager with daily operations including but not limited to:
• Support recruitment activities such as contacting candidates and screening calls.
• Time off and work anniversary tracking
• Training records and tracking
• Personnel information reconciliation between platforms
• PPT Policy presentations
• Assist the Accounting Manager with daily operations, including but not limited to:
• Recording and tagging expenditures
• Collecting and filing supporting documentation
• Physical and digital filing of financial records
• Oversee secure, accurate, and timely digital and physical filing for administrative filings as appropriate.
• Coordinates cross-department tasks as it relates to the administrative team.
• Coordinates with the administrative team for travel and logistics coordination and arrangements for convening needs.
• Proactively supports team members with tasks and meeting setup as it relates to the office.

Education and Experience:

• High School Diploma preferred. Additional certification in administration is a plus
• At least two years of previous work experience in an administrative role
• Customer Service sector experience is highly preferred
• English required; bilingual proficiency in Spanish or Haitian Creole preferred

Required Skills/Abilities:

• Exceptional customer service and organizational skills
• Strong ability to be resourceful and proactive
• Proficient time-management skills, with the ability to prioritize tasks and work independently
• Hands-on experience with office equipment (e.g., fax machines and printers)
• Exceptional written and verbal communication skills
• Microsoft Office (Word, Excel, PowerPoint) and Google Workspace proficiency

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift at least 15 pounds