Office & A.P. Coordinator (Mortgage Banking)

Job Description

Job Description

Description:

About CBC Mortgage Agency

Voted as one of the top 20 places to work in Utah, and winner of Best Communication in the State of Utah. CBC Mortgage Agency (CBCMA) has established a record of success and growth and is looking for individuals and professionals who want to take their careers to the next level in a comfortable workplace with an environment that encourages networking and team socializing. In addition to great perks, the position offers competitive wages as well as an excellent benefits package, including medical, dental, vision, and life insurance coverages, short and long-term disability, 401(k)-plan retirement investment, and more benefit programs. In addition to these great benefits, we offer 11 paid holidays and paid time off (PTO). If this is the opportunity that you’ve been waiting for, apply today!

ABOUT CEDAR BAND CORPORATION (The Parent Company)

We are a federally chartered tribal corporation wholly owned by the Cedar Band of Paiutes. Deeply rooted in our rich history, we provide industry-leading military and government contractor services, including construction management, technology, telecommunications, and staffing solutions, as well as mortgage industry, convenience store, and beverage distribution services to federal agencies and commercial industries. From our modest beginnings as a single IT company with one contract, we have grown to ten branded companies across the nation. Headquartered in Cedar City, Utah, with regional offices and project sites in South Jordan, UT; Las Vegas, NV; Yuma, AZ; and more locations, we employ over 100 employees, who are all committed to our vision to be an industry leader as a tribally owned business that provides world-class service. To attract and retain high-caliber employees, we offer competitive compensation, excellent benefits, and a dynamic work environment based on open communication and honesty.

Job Summary:

The Office & AP Coordinator provides administrative and accounting support to ensure the efficient operation of the office. This position is responsible for processing accounts payable, serving as the primary receptionist, and providing general office support to employees and visitors. The ideal candidate is organized, detail-oriented, customer-focused, and enjoys performing a variety of administrative and accounting duties in a fast-paced mortgage banking environment.

Duties/Responsibilities:

Reception and Customer Service

• Greet visitors in a professional and courteous manner.
• Answer and direct incoming phone calls.
• Receive, sort and distribute incoming mail and deliveries.
• Prepare outgoing mail and packages.
• Maintain a clean, organized, and welcoming reception area.
• Provide exceptional customer service to employees, clients, vendors and visitors.
• Other duties, tasks, and responsibilities as assigned by management.

Office Administration

• Order and maintain office and kitchen supplies.
• Assist with meeting room preparation and office events.
• Coordinate service requests with office vendors and building management.
• Assist with employee onboarding and office setup.
• Support the Accounting department with administrative tasks.
• Other duties, tasks, and responsibilities as assigned by management.

Accounts Payable

• Review vendor invoices for accuracy and proper supporting documentation.
• Code invoices to the appropriate general ledger accounts and obtain required approvals.
• Enter the invoices into the accounting system accurately and in a timely manner.
• Prepare weekly payment batches, including ACH payments and wire transfers.
• Respond to vendor inquiries professionally and promptly.
• Process employee expense reimbursements in accordance with company policy.
• Assist with month-end accounts payable close activities.
• Other duties, tasks, and responsibilities as assigned by management.

Requirements:

Required Skills/Abilities:

• Ability to prioritize multiple responsibilities and meet deadlines
• Strong verbal and written communication skills
• Professional telephone etiquette and customer service skills
• Ability to work independently with minimal supervision
• Ability to maintain confidentiality
• Positive, team-oriented attitude with a willingness to assist wherever needed
• Knowledge of accounts payable procedures and office administration

Preferred Skills/Abilities:

• Associate degree or accounting coursework
• Two or more years of accounts payable, bookkeeping, receptionist or administrative experience preferred
• Experience with computerized accounting software

Education and Experience:

• High school diploma or equivalent required
• Proficiency with Microsoft Office, especially Outlook and Excel

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.
• Ability to communicate effectively in person, by telephone or electronically.

Work Authorization/Security Clearance:

Must be authorized to legally work within the United States of America.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.