Executive Assistant

Who You Are


You are a motivated and organized individual, who enjoys working in an ever-changing environment and has a keen eye for attention to detail. You are ready to learn new skills, in a fast paced and growing industry with a focus on efficiency, organization, and strong communication to ensure smooth daily operations for our executives. You provide high-level administrative and office support to an assigned executive(s) and oversee various office operations.


The Impact You Will Have


As an Executive Assistant with QTS, you will have the opportunity to work with our executives across the organization and support them to be successful in their day-to-day roles. For QTS, our Executive Assistants are a crucial element in our Executive Support organization, a key part of our team, and provide more than just administrative support. With customer service in mind, you will not only work with executives, but also their teams in prioritizing meetings, communications, and needs of our executive team.


What You Will Do

• Manage an executive's calendar, scheduling meetings, and handling complex scheduling needs.
  
  

• Act as a gatekeeper for the executive, filtering calls, emails, and visitors to ensure the executives time is used effectively.
  
  

• Arrange travel itineraries, book flights, hotels, and transportation.
  
  

• Handle incoming and outgoing communication, including emails, phone calls, and correspondence, and act as a point of contact for the executive.
  
  

• Organize and maintain documents, prepare reports, and create presentations.
  
  

• Assist with special projects and tasks, as needed, to support the executives' needs and objectives.
  
  

• Prepare meeting agendas, take minutes as needed, and ensure efficient meeting flow.
  
  

What You Will Need to be Successful

• Five or more years of experience in an administrative function.
  
  

• Strong communication skills.
  
  

• Proficiency with technology including MS Office, email and other relevant programs.
  
  

• Attention to detail and accuracy.
  
  

• Problem solving skills.
  
  

• Ability to operate with discretion and confidentiality.
  

Other Key Skills

• Analytical skills, including the ability to perform basic spreadsheet functions.
  
  

• Experience assisting with event planning, including coordinating logistics and ensuring smooth execution.
  
  

• Experience writing communications on behalf of leaders for distribution.
  
  

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or discrimination claim.

The "Know Your Rights" Poster is included here:

Know Your Rights (English)

Know Your Rights (Spanish)

The pay transparency policy is available here:

Pay Transparency Nondiscrimination Poster-Formatted


QTS is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to View email address on click.appcast.io and let us know the nature of your request and your contact information.