Exhibits Coordinator

Exhibits Coordinator
U of I Alumni Association
ABOUT UIAA

The mission of the University of Illinois Alumni Association (hereinafter, "UIAA") is to enhance and advance the relationship between the University of Illinois Urbana-Champaign (hereinafter, the "University") and all its alumni; to inspire lifelong loyalty and pride among alumni and friends by strengthening their relationship with the University; and to educate the public about the value of the University and its alumni. The objectives of this Association are educational and charitable. The Association functions as an advocate for the alumni and the University by informing interested parties of current issues, events, and accomplishments of alumni and the University. In fulfilling its mission, the Association may provide a variety of services to the University and its alumni.
ABOUT OUR ORGANIZATION STRUCTURE

The UIAA is a 501c3 corporation, and the UIAA President reports directly to the UIAA Board of Directors ("Board"), in addition to maintaining an ongoing dialogue with the University's Chancellor. All other staff report directly or indirectly to the President.
ABOUT THIS ROLE

The Exhibits Coordinator develops, monitors, and maintains physical and digital exhibits in the University of Illinois Urbana-Champaign's interactive heritage museum, the Richmond Family Welcome Gallery at Alice Campbell Alumni Center. The Welcome Gallery features exhibits on more than 130 topics about the U. of I.'s past, present, and future, and the Exhibits Coordinator collaborates with the Welcome Gallery's Curator and Collections Manager to create new exhibits, serves as a specialist for the Welcome Gallery's audiovisual media, and ensures that guests have an educational and entertaining visitor experience.

This will be a hybrid role, reporting to Alice Campbell Alumni Center in Urbana, IL, four days per week and working remotely one day per week. However, in specific situations it may be necessary for the Exhibits Coordinator to report to the Alice Campbell Alumni Center on remote workdays (for example, to fix a malfunctioning exhibit).
MAJOR DUTIES & RESPONSIBILITIES

• Maintains daily functionality of the Welcome Gallery's interactive exhibits, including all audiovisual media and media components.
• Assists the Welcome Gallery's curator with the development and installation of physical and digital exhibits.
• Edits video, audio, and other media for use in Welcome Gallery exhibits.
• Updates content in digital exhibits in conjunction with the Welcome Gallery's curator.
• Collaborates with UIAA's social media staff to develop social media content related to Welcome Gallery exhibits and U. of I. history.
• Assists the Welcome Gallery's curator with determining ways to best interpret, display, and disseminate U. of I. history content through exhibits, public programming, and print and electronic media.
• Assists with events and projects related to UIAA's History and Traditions Programs.
• Serves as Welcome Gallery volunteer coordinator.
• Provides scheduled Welcome Gallery tours for alumni, campus, and community groups and Alice Campbell Alumni Center guests.
• Serves as an ambassador of Illinois history and traditions to the university community, campus visitors, and alumni all over the world.
• Other duties as assigned.

TYPICAL DELIVERABLES EXPECTED

• Prepares weekly reports on Welcome Gallery audiovisual media operations.
• Provides weekly updates on exhibits preparation work and promotion, including audio and video editing, updates to digital exhibits, social media content creation, and Welcome Gallery tours.
• Provides monthly updates on Welcome Gallery expenses and annual assistance in formulating the Welcome Gallery's budget.

JOB QUALIFICATIONS REQUIRED

• Minimum two years of related experience.
• Proficiency with photo, video, and audio editing software.
• Strong organizational skills and attention to detail.
• Strong written and oral communication skills.
• Preferred:
  • Knowledge of current computer hardware and software, audiovisual equipment and programs, and media production.
  • Prior experience producing and maintaining interactive visual media.
  • Prior experience building physical exhibit mounts

EDUCATION AND/OR CERTIFICATION REQUIREMENTS

• Bachelor's degree required. Preferably a degree in museum studies, library and information science, media/communications, the humanities, or related areas.

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after August 19, 2026. Salary range is $55,000 to $60,000.
Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on August 19, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through will not be considered. For further information about this specific position, please contact Ryan Ross at View email address on click.appcast.io. For questions regarding the application process, please contact View phone number on click.appcast.io.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next . Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at View phone number on click.appcast.io, option #1, or View email address on click.appcast.io.

Requisition ID : req17511
Job Category : Professional and Administrative
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