Procurement & Order Management Assistant

Role Description

The Remote Procurement & Order Management Assistant will serve as a critical support resource for procurement, purchasing, and project operations. This role will be responsible for:

• Coordinating vendor communications
• Managing quote requests
• Tracking purchase orders
• Reviewing invoices
• Maintaining organized project documentation

The ideal candidate combines strong administrative and procurement skills with the ability to:

• Work independently
• Solve problems proactively
• Communicate effectively with vendors, project managers, and internal stakeholders

Qualifications

• 5–8 years of experience in procurement, purchasing, project coordination, construction administration, or related fields
• Advanced proficiency in Microsoft Office Suite, particularly:
  • Excel
  • SharePoint
  • Microsoft Teams
• Strong organizational and documentation management skills
• Excellent written and verbal English communication skills
• Ability to manage multiple projects and deadlines simultaneously
• Strong attention to detail and follow-through
• Self-starter with excellent problem-solving abilities
• Ability to work independently in a remote environment

Requirements

• Experience in construction, engineering, architecture, real estate development, or related industries (preferred)
• Familiarity with construction procurement processes (preferred)
• Experience reviewing technical specifications and product documentation (preferred)
• Experience with:
  • Bluebeam
  • Procore
  • AutoCAD
• Knowledge of vendor management and procurement best practices (preferred)
• Experience supporting affordable housing, multifamily, commercial, or public-sector projects (preferred)

Benefits

• Opportunity to support meaningful housing and community development projects
• Exposure to procurement, construction operations, and project management processes
• Collaborative work environment with experienced development professionals
• High-impact role supporting multiple active projects
• Long-term remote opportunity with growth potential

Role Details

• Fully remote position
• Full-time schedule
• Monday–Friday, 9:00 AM – 5:00 PM CST
• 5–8 years of experience preferred

Ideal Candidate Profile

• Highly organized and process-driven
• Proactive problem solver who can work with minimal direction
• Comfortable sourcing vendors and finding solutions independently
• Strong communicator capable of coordinating across multiple stakeholders
• Detail-oriented with exceptional documentation skills
• Able to balance procurement responsibilities while maintaining project organization
• Experienced working within fast-paced construction, engineering, or development environments

Success Metrics

• Timely vendor quote turnaround and procurement support
• Accuracy of purchase order and invoice tracking
• Organization and completeness of project documentation
• Vendor responsiveness and relationship management
• Delivery coordination effectiveness
• Ability to proactively solve procurement challenges and support project teams