Project & Administrative Coordinator

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Project & Administrative Coordinator

The Project & Administrative Coordinator supports the day-to-day coordination and administrative operations of residential projects. This role is responsible for entering and maintaining accurate homeowner and project information in company systems, creating purchase orders, coordinating materials, and communicating effectively with homeowners, vendors, and internal team members. The coordinator also assists with project completion by preparing and sending final invoices, following up with homeowners regarding satisfaction, and supporting the collection of outstanding payments.

Key Responsibilities:
• Enter and maintain accurate homeowner and project information in company systems.
• Create and manage purchase orders for materials and project needs.
• Communicate professionally with homeowners, vendors, subcontractors, and internal team members.
• Coordinate project details and help ensure tasks and materials are organized and completed on schedule.
• Prepare and send invoices upon project completion.
• Follow up with homeowners regarding project satisfaction and outstanding payments.
• Maintain accurate project documentation and records.

Key Skills & Qualifications:
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Strong organization and time-management skills.
• Ability to effectively communicate and collaborate with a team.
• Ability to manage multiple tasks and priorities.
• Professional, dependable, and proactive work ethic.