Capital Reporting System Administrator

In addition to the current opening, this recruitment may be used to establish a pool of qualified candidates to fill future Career Service vacancies within the Solid Waste Division over the next six months. The King County Department of Natural Resources and Parks, Solid Waste Division (SWD), is looking for a motivated and detail-oriented professional to join our Project Management Office (PMO) as a Capital Reporting System Administrator (Project/Program ManagerII). If you enjoy solving problems, working with data, and supporting meaningful public projects, this is a great opportunity to make an impact. In this position, you will take the lead in managing and enhancing the Project Information System Management (PRISM) database, the division’s internal system for accessing and reporting capital project information, helping ensure accurate, timely, and meaningful capital project reporting. You’ll partner closely with project managers and program staff to troubleshoot issues, improve processes, and support data‑driven decision‑making across the PMO. This role combines system administration, reporting support, and process improvement to strengthen how project information is tracked, analyzed, and shared across the organization. You will also provide targeted operational and coordination support as needed to ensure effective system use and reporting outcomes. This position offers a strong opportunity to deepen your experience in project controls, reporting, and public infrastructure programs. The most competitive candidates will bring experience with project reporting systems, strong analytical and communication skills, and familiarity working in local government or similar organizations. About this Role This position serves as the subsystem administrator providing user support and program support within the Solid Waste Division’s Project Management Office (PMO). The role leads administration of the PRISM system, the department-developed project information and reporting tool used within the Solid Waste Division, supports and guides project managers and engineers in its effective use, and acts as the division’s liaison with partner teams to coordinate system improvements. In addition to targeted administrative support, this position helps enable a team that manages and delivers capital improvement projects across SWD. By strengthening reporting, processes, and system use, this role contributes to efficient, well-coordinated project delivery across a diverse portfolio. About the Team Members of the Solid Waste Division’s Project Management Office (PMO) manage and support Capital Improvement Projects that maintain and enhance critical SWD assets, including transfer stations, drop boxes, the Cedar Hills Regional Landfill, and other essential systems that support division goals. The section leads the Division’s project management efforts by coordinating project teams, consultants, contractors, and technical staff to ensure successful project delivery and alignment with organizational and sponsor requirements. Commitment to Equity, Racial and Social Justice King County is a diverse community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational expectation for all employees. In this role, you will actively apply these principles in all aspects of your work. Learn more at King County equity website: What You Will Be Doing Serve as liaison between SWD and Wastewater Treatment Division’s PRISM team. Oversee PRISM user access administration for SWD, including account setup, updates, and access control compliance. Train, onboard, and support PRISM users in following established business processes. Coordinate quarterly capital project status reporting and submittals. Lead efforts to improve and streamline business processes related to project reporting and system use. Coordinate and lead biennial project forecast updates, including guiding and supporting users through the process. Develop and coordinate programs or projects for PMO Team and cross‑functionally as needed. Participate in strategic planning and development and/or revise work procedures and process improvement. Develop and manage projects of limited scope within the unit. Analyze and evaluate data for assigned projects and technical systems and present options to management. Provide operational and logistical support to PMO staff, including limited administrative duties as needed. Qualifications You Bring Minimum one year of experience administrating or using a complex project tracking system. Strong technical aptitude with experience supporting individuals and groups in the use of systems and/or software programs. Demonstrated proficiency in supporting a team of technical staff. Experience supporting the administration, maintenance, or continuous improvement of business systems, processes, or reporting programs. Ability to manage scheduled reporting cycles or documentation updates with accuracy and consistency. Experience supporting operational or logistical activities in a project or program environment. Demonstrated ability to work on multiple tasks simultaneously and produce high-quality deliverables in a timely manner. Demonstrated ability to collaborate effectively with technical professionals and individuals from diverse backgrounds in dynamic team environments, supported by strong interpersonal and communication skills. Advanced organizing, planning, and process management skills. Exceptional verbal and written communication skills. Competencies You Bring Customer Focus – Building strong customer relationships and delivering customer‑centric solutions. Tech Savvy – Anticipating and adopting innovations in business‑building digital and technology applications. Drives Results – Consistently achieving results, even under tough circumstances. Communicates Effectively – Developing and delivering multi‑mode communications that convey a clear understanding of the unique needs of different audiences. Instills Trust – Gaining the confidence and trust of others through honesty, integrity, and authenticity. Situational Adaptability – Adapting approach and demeanor in real time to match the shifting demands of different situations. It Would Be Great if You Also Bring Administration or power user experience with a complex project tracking system. Experience with local government capital projects and project control. Experience as a software trainer. Working Conditions Work Location: The PMO team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Work Schedule: This full‑time position works a 40‑hour work week. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible with supervisor approval. Union Representation: This position is represented by Teamsters 117 Professional and Technical. Application and Selection Process Applications will be screened for clarity, completeness, and alignment with the experience, qualifications, knowledge, and skills essential for this role. Candidates may be invited to a skills assessment and one or more panel interviews. Submit the following documents: Complete application Resume Cover letter Equal Employment Opportunity King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. #J-18808-Ljbffr