Administrative Support Coordinator

Job Summary Reporting to the department head, this position serves as the fiscal and personnel support for the NRES department, and independently supports the day‑to‑day operations of the NRES Department to ensure departmental office alignment with university, college, and department policies and procedures. Administrative roles include but are not limited to fiscal management and planning, auditing of expenses and student and faculty workload, purchasing, administering the retention, promotion and tenure process for department faculty and lecturers, faculty recruitment, and hiring students and part‑time lecturers. Department Summary The Natural Resource Management and Environmental Sciences (NRES) Department offers B.S. degrees in Environmental Earth and Soil Sciences, Environmental Management and Protection, and Forestry and Fire Sciences, and an M.S. in Environmental Science and Management. The programs enroll approximately 850 undergraduate students and 20 graduate students and are supported by 23 tenure‑line faculty. These programs support student learning through on and off campus resources, such as Cal Poly’s 3,000-acre Swanton Pacific Ranch in Santa Cruz County, and out‑of‑class experiences including Instructional Related Activities, clubs and intercollegiate competitive events such as soil judging and logging team. Key Qualifications Working knowledge of, or ability to quickly learn, University infrastructure, policies, and procedures including budget policies and procedures. Demonstrated knowledge of basic financial management principles and practices including ability to analyze and track resource allocation and project needs as they relate to departmental operations. Ability to perform standard business math, including calculating ratios and percentages, tracking financial data, and making projections requiring some inference. Ability to manage moderately complex scheduling and records, gather and compile financial data from various sources, and maintain detailed and accurate records. Ability to learn, interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to take initiative, plan, organize, and prioritize work. Excellent organizational and time‑management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time‑sensitive deadlines, and strong attention to detail. Education and Experience High school diploma or its equivalent. Five years of general office support or technical experience. Training at a vocational school or full‑time college education may be substituted for two years of the required experience on the basis of one year of college education for six months of experience. Licenses, Certificates, Credentials Possession of a valid driver’s license or the ability to obtain one by the date of hire. Salary and Benefits Anticipated Hiring Range: $52,404–$62,628 per year Classification Range: $52,404–$76,512 per year Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly offers a best‑in‑class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. For additional information, see the benefits website. Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with TitleVI of the Civil Rights Act of 1964, TitleIX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition209, and other applicable state and federal anti‑discrimination laws, as well as CSU’s nondiscrimination policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly is a diverse community that fosters an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Supplemental Information Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last seven years after a determination is made that they meet the minimum qualifications and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. #J-18808-Ljbffr