Administrative Coordinator

Administrative Coordinator - ChildcareSan Luis Obispo County YMCA - San Luis Obispo, CA 93401Salary Range $19.88 - $20.88 Hourly Position Type Part TimeBenefits That Benefit YouFREE YMCA Family Gym Membership and Program DiscountsFREE Medical HMO Plans Available, Long-term Disability, Employee Assistance Programs, Basic Life InsuranceAffordable Medical PPO OptionEducation Assistance Program Up To $1,500 per yearYMCA Retirement FundPaid Time Off, Sick Leave, and HolidaysFlexible ScheduleWhat Does An Administrative Coordinator Do?Develop, coordinate, and maintain office and administrative systems to maintain effective daily operationsManage the business functions of the organization including supervision of bookkeeping, assistance with accounting activities, processing invoices for payment and reconciliation of monthly financial statements, membership financials, billing, and trackingMaintain membership and program database and generate monthly reports as needed. Prepare and ensure all bank deposits are processed in a timely mannerProcess, record, and acknowledge all donations made to the organizationAssist management team with major business initiatives, as neededAssist the Supervisor in preparing annual budget to include monitoring expenditures, creating monthly reports, handling record-keeping tasks, and training staff on budgeting process and proceduresProvide assistance and support to Supervisor by performing highly confidential clerical and administrative support activities such as composing confidential correspondence, e-mails, letters, phone calls, and maintaining confidential filesEstablish, update, and maintain manual and automated filing systems for confidential and administrative files to update and track information using paper files and electronic filesCoordinate and schedule meetings for the Supervisor and prepare necessary support information for such meetings. Develop and maintain accurate meeting minutes and agendas for all meetingsOur Commitment to BelongingAt the Channel Islands YMCA, we are committed to building bridges within our communities. We aspire to create spaces, experiences, and a culture where all people belong and feel connected.QualificationsMust be at least 18 years oldHigh School Diploma or equivalentAssociate's Degree preferred; related work experience may offset degree requirement1-year related work experience preferredAbility to obtain a criminal record clearanceComplete required certifications within 60 days of hire