Human Resources Assistant

***NO THIRD-PARTY VENDORS***

# 26-06206 HR Assistant

Job Title: HR Assistant

Location: Westlake, OH (Hybrid: 60% Onsite / 40% Remote)

End-Client: Large Oil & Gas Company

Pay Rate: $24.95/hr.

Benefits: Comprehensive benefits (401K, Health, Dental, and Vision) through Icon Consultants are available

Job Type: 6 month contract role

Job Summary

T he Compliance Coordina tor plays a key role in supporting the People & Culture (P&C) department by executing administrative functions, maintaining HRIS data integrity, and ensuring company-wide compliance. This position works closely with site and field management to monitor onboarding compliance, generate reports, and address P&C inquiries. The ideal candidate possesses high attention to detail, strong Excel skills, and excellent written and verbal communication abilities.

Key Responsibilities

• Onboarding & Compliance Monitoring:
• Review mandatory onboarding documentation to ensure complete and timely submissions by new team members and managers.
• Partner with site management to follow up on outstanding onboarding requirements.
• Audit employment information entered by field management for accuracy and regulatory compliance.
• Reporting & HRIS Data Managem ent:
• Utilize HRIS platforms to generate reports and identify potential compliance issues.
• Work extensively in MS Excel to analyze, organize, and present compliance data.
• Perform data entry, record updates, and routine maintenance within the HRIS system.
• Communication & Administrative Support
• Serve as a point of contact for internal and external P&C inquiries and requests.
• Maintain regular communication with field managers primarily via email, with occasional phone correspondence.
• Prepare letters, memos, spreadsheets, and routine compliance reports.
• Assist with special projects and general administrative tasks for the P&C team as directed.

Qualifications

Education & Experience

• Education: High School Diploma or equivalent required; Bachelors degree preferred.
• Work Experience: Minimum of 1 year in a professional business or HR environment preferred.
• Compliance Knowledge: Experience with Form I-9 processing and E-Verify preferred.
• HR Knowledge: General familiarity with core Human Resources functions preferred

Skills & Competencies

• Technical Skills : High proficiency in MS Office applications, with strong capabiliti es in Excel and Word.
• Attention to Detail: Excellent organizational skills with a strong focus on data accuracy and critical thinking.
• Communication: Clear, professional written and verbal communication skills
• Adaptability : Fast learner capable of prioritizing tasks and managing routine administrative deadlines.

Work Schedule & Environment Work Model:

• Hybrid (60% Onsite in Westlake, OH / 40% Remote).