Executive Assistant I

UPMC Children's Hospital of Pittsburgh is seeking a Full-Time Executive Assistant I in our Transplant Services department. This position will work on CHP's Main Campus in the Faculty Pavillon, Daylight Hours, Monday-Friday. The ideal candidate is a detail-oriented professional with a professional and respectful demeanor. Key responsibilities include heavy calendar management, preparing PowerPoint presentations, supporting board work, coordinating meeting agendas, and helping with sponsorship logistics.


Responsibilities:

• Answers and directs incoming calls promptly and efficiently.
• Maintains confidential and organized filing systems.
• Manages multiple projects and follows through on issues promptly.
• Prepares and distributes reports within established timelines.
• Interacts professionally with staff at all levels in a fast-paced environment.
• Processes incoming and outgoing mail while maintaining confidentiality.
• Records and distributes meeting minutes and related information timely.
• Responds to questions and requests using sound judgment and policy knowledge.
• Coordinates travel arrangements for executive management as needed.
• Manages executive calendars and schedules complex meetings.

• High school diploma or equivalent
• 8 years of experience in an increasingly responsible administrative support role
• 5+ years experience with support at the executive level
• Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience assisting management with the creation of PowerPoint presentations
• Experience scheduling travel arrangements for management

• Clearances with renewal
  • At 31, 33, 34, & 73