Student Accounting Assistant

JOB DESCRIPTION: STUDENT ACCOUNTING ASSISTANT

SALARY SCHEDULE: SCHEDULE C

DEPARTMENT: STUDENT ACCOUNTING

FLSA STATUS: NON-EXEMPT

SAFETY-SENSITIVE: NO

POSITION SUMMARY:


Assist with the accurate and timely student attendance reporting via the WAVE; program; supporting staff in the operation of the student accounting software program (PowerSchool) and/or in student enrollment functions; and assisting with federal survey card distribution and reporting for Federal Impact Aid funds. Provide support to the functions of the Central Enrollment Center.

QUALIFICATION REQUIREMENTS:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• At least high school diploma or GED
• Typing speed of 40 wpm.
• Working knowledge of the Microsoft Office Suite (Word, Excel and PowerPoint) and Google applications (Docs, Sheets, etc.)

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Demonstrate knowledge of the district student accounting (PowerSchool) and WAVE software systems in order to provide support for the PowerSchool and WAVE software applications.
2. Assists with the preparation of various reports as directed including state statistical reports.
3. Assist with the coordination of site personnel in the survey of students in accordance with the Impact Aid Act; assist in the preparation of the official survey counts; and maintain records.
4. Assist with the monitoring of enrollment and attendance reporting for accuracy and timelines for all alternative programs, which is the Career Academy.
5. Maintain knowledge of laws and district policies and procedures governing student data, transfers, attendance, grading, and scheduling.
6. Assists with the preparation for and production of all forms of training delivery including documents and videos.
7. Attend training programs as directed to maintain knowledge base.
8. Assist with the development and implementation of long-term goals and projects designed to increase the accuracy of and functionality of student data.
9. Establish and maintain cooperative working relationships.
10. Additional duties that may be assigned by immediate supervisor or above

LANGUAGE AND GRAMMAR SKILLS:


Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos.

REASONING ABILITY:


Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form.

PHYSICAL DEMANDS:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit.

The employee must frequently lift and/or move up or more than 10 pounds and occasionally lift and/or move up to or more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration.

The noise level in the work environment will vary from somewhat loud to extremely loud.

To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee's supervisor, based on his/her role and responsibilities.

SUPERVISORY RESPONSIBILITIES:


Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.

DISCLAIMER:


Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.