Office Administrative Assistant

Job Description

Job Description

Office Administrative Assistant

Livermore, CA

Work Location: In person

The job is in person at our Livermore location. Hours are Monday - Friday from 8 am to 4:30 pm. Overtime available as well. The company will provide:

Pay: $20.00 - $26.00 per hour - Depends on experience

Expected hours: 40.0 per week

Job Summary

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. Your energetic approach and exceptional organizational skills will support various administrative functions, enhance communication, and contribute to a positive workplace environment. This position offers an exciting opportunity for someone eager to utilize their office management expertise and technical proficiency to make a meaningful impact every day.

Duties

• Answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.
• Coordinate calendar management and schedule appointments, meetings, and using productivity software and calendar tools.
• Perform data entry tasks with accuracy using spreadsheets and word processing software; maintain organized filing systems both digitally and physically.
• Assist with office management duties such as supply inventory, equipment maintenance, and ensuring a tidy work environment.
• Support client communication by responding promptly to inquiries via phone or email, providing information, and directing calls appropriately.
• Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.
• Provide clerical support including document preparation, typing correspondence, managing mail distribution, and supporting team members with personal assistant tasks as needed.
• Typing termite inspection reports and corresponding with the inspectors to make sure the reports are submitted accurately.

Experience

• Proven experience in an office environment with strong clerical skills and familiarity with office management practices.
• Demonstrated proficiency in Microsoft Office suite (Word, Excel, Outlook) along with technical proficiency in productivity software and spreadsheets.
• Experience handling multi-line phone systems and practicing professional phone communication and etiquette.
• Bilingual abilities are highly desirable to support diverse client interactions and team communication.
• Prior experience with data entry, filing systems, calendar management, and customer service is essential.
• Knowledge of QuickBooks or similar accounting software is a plus for financial administrative tasks.
• Strong organizational skills with the ability to prioritize tasks effectively while maintaining high productivity levels in a fast-paced setting.

Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on supporting daily operations through excellent communication skills, technical know-how, and a positive attitude. This role is perfect for someone eager to grow their administrative expertise in a collaborative environment that recognizes your contributions every step of the way!

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

\nCompany Description

Spherion Staffing of Livermore is a locally owned and operated franchise of a national recruiting enterprise, bridging the gap between personalized local service and global resources. Based in Alameda County, they specialize in connecting the Tri-Valley community with a wide range of career opportunities across diverse industries.

Company Description

Spherion Staffing of Livermore is a locally owned and operated franchise of a national recruiting enterprise, bridging the gap between personalized local service and global resources. Based in Alameda County, they specialize in connecting the Tri-Valley community with a wide range of career opportunities across diverse industries.