Accounts Payable Specialist

Job Description

Job Description

Access Services is a human services nonprofit organization that serves and strengthens communities throughout Eastern Pennsylvania. The Finance team, based in Fort Washington, PA, plays an important role in supporting the programs and services that make a difference in people's lives. As a member of our Finance team, you will join a hardworking, collaborative group that takes pride in supporting the amazing work of our programs. 

The Accounts Payable Specialist helps keep the organization's financial operations running smoothly by processing invoices, preparing payments, maintaining accurate records, and supporting basic accounting activities. This role works closely with vendors and employees to answer questions, resolve payment issues, and ensure bills are paid accurately and on time. 

Success in this position requires strong attention to detail, organization, and customer service skills. The Accounts Payable Specialist supports compliance with company policies and accounting procedures while assisting with month-end processes, audits, and ongoing improvements to accounts payable systems and workflows. 

Essential Functions 

1. Review, verify for accuracy and process invoices. 
2. Coding invoices to proper General Ledger accounts and departments (invoices, respite vouchers, food and household ledgers, Independent Contractors, provider payments, and others). 
3. Prepare and process provider payments (monthly). 
4. Prepare and process payments through checks, ACH’s and other payment methods.  
5. Resolve vendor discrepancies, payment issues and vendor inquiries. 
6. Monitor payment schedules to ensure timely payments. 
7. Ensure compliance with company policies, accounting standards and internal controls. 
8. Maintain accurate accounts payable records and supporting documentation. 
9. Assist with month end closing process including accruals.  
10. Supports audits by providing requested documentation and explanations. 
11. Establish and maintain positive relationships with vendors and internal stakeholders. 
12. Assist with process improvement initiatives and accounts payable automation efforts.  
13. Maintain vendor master data, including tax information and banking details. 
14. Maintain and update Digital Systems with employee & facility information.     
15. Review, approve, and import into the G/L employee mileage/expense reimbursement.  
16. Maintain Vendor files in SharePoint under Accounts Payable. 
17. Complete monthly Sanction Screening reports for vendors paid through Accounts Payable. 
18. Perform data entry as necessary. 
19. This position requires the ability to travel during the course of a normal workday to successfully carry out the expectations of this position and attend offsite meetings.  

Requirements

Requirements and Qualifications 

The selected candidate must meet all qualifying and ongoing job criteria including background checks, and a driving history record.   

Driving Requirements:    

• A valid US driver’s license for at least two years, not including time with permit.    

• No serious traffic convictions within the past three years. (Serious convictions include, but are not limited to, DUI, reckless driving, leaving the scene of an accident, or three or more traffic violations and/or at-fault accidents within that period).    

• Access to a reliable vehicle during work hours. Vehicle must have valid registration and inspection stickers.    

• Valid auto insurance. You will be asked to provide proof that you are a covered driver on the policy. 

Education: High school diploma or GED required. Bachelor’s degree preferred. 

Experience : A minimum of one (1) year of experience in accounts payable, accounting, bookkeeping, or a related financial function is required. Relevant formal coursework in accounting or bookkeeping is preferred.

Knowledge, Skills, and Abilities:  

• Excellent organizational and oral/written communication skills.  

• Ability to effectively interact with all levels of staff.  

• Ability to effectively manage multiple priorities.  

• Ability to work independently and within a team environment.  

• Proficiency in Microsoft Excel.  

• Ability to learn and use other Microsoft Office Suite products.  

• Ability to work with the Internet. 

• Proficiency in, or ability to learn and use, workplace applications, platforms and technologies. Ability to navigate network drives and basic hardware use and troubleshooting. 

Essential Working Conditions/Physical Demands: Work in a standard office environment. Utilize desktop computer equipment on a daily basis. Able to lift or move items associated with sedentary work and light work (exert up to 20 lbs.) Travel to offsite locations and regional office locations if necessary 

Benefits

Schedule, Compensation, and Benefits   

This role is based in the Fort Washington office during regular business hours. The annual salary starts at $41,000 per year with increases based on education and experience.    

What You’ll Gain at Access Services   

When you join our team, you’re not just getting a job, you’re stepping into a career with real support, growth, and impact. We offer a benefits package designed to meet you where you are in life.    

• Health & Security:   

• Comprehensive medical, dental, vision, and prescription coverage, plus company-paid life insurance, disability protection and catastrophic sick leave. Access Services covers up to 88% of health premium with many employees paying less than $150/month.    

• Time to Recharge:   

• Full-time employees start their first year earning up to nearly 6 weeks of paid time off (20+ PTO days plus 9 paid holidays), with even more time added as you grow your career with us.    

• Invest in Your Future:  

• 401(k) with company match, tuition reimbursement program, and access to college tuition discounts.    

• Built into the Job:   

• Mileage & toll reimbursement.    

• Support Beyond Work:   

• Employee Assistance Program (EAP) with free, confidential resources for you and your family, including:     

• Counseling and emotional support through in-person, telehealth and text therapy.    

• Financial and legal guidance   

• Grow With Us:   

• Paid training, ongoing professional development, and opportunities to learn and advance across diverse roles and programs.   

Access Services is an Equal Opportunity Employer.