Personal Assistant/ House Manager- NYC

Private Family in Midtown East, NYC Seeking a Full-Time Personal Assistant/ Household Manager

Position: Full-Time, Live-Out Personal Assistant/ Household Manager
Location: Midtown East, New York City
Schedule: Monday–Friday, 10:00 AM–7:00/8:00 PM
Salary: $95,000–$120,000 annually, depending on experience
Benefits: $500 monthly health insurance contribution, 20 days of PTO annually, and major holidays off
Overtime/Weekends: Not required
Start Date: Flexible for the right candidate- however looking for ASAP

About the Family

A warm, friendly, and highly private family located in Midtown East, Manhattan, is seeking an exceptional Personal Assistant/ Household Manager to bring structure, organization, and efficiency to their busy household.

The family resides in an approximately 5,000-square-foot home and has a 10-year-old child. They are looking for a highly organized, energetic, and dependable professional who can take initiative, anticipate needs, and confidently manage the many moving parts of their daily lives.

The principal is friendly, direct, and extremely private. She has a fast-paced lifestyle and appreciates clear, straightforward communication. The ideal candidate will understand her communication style, remain professional and positive, and feel comfortable providing gentle but firm accountability to help her stay focused, make timely decisions, and follow through on priorities.

This is an excellent opportunity for a proactive, resourceful individual who genuinely enjoys creating order out of chaos and takes pride in making a household run smoothly.

Children: One child, age 10 (no childcare)
Home Size: Approximately 5,000 square feet
Pets: None
Household Environment: Busy, fast-paced, private, and family-oriented

Responsibilities

Home Organization & Household Management

• Take the lead in organizing the entire home, establishing thoughtful, practical, and sustainable systems for everyday living.
• Organize closets, drawers, cabinets, storage spaces, paperwork, and household supplies.
• Implement labeling systems, storage solutions, binders, and other organizational tools to create a highly functional home.
• Research and purchase organizational supplies, including trips to The Container Store and similar retailers.
• Bring a Marie Kondo-inspired approach to organization, with a genuine passion for creating beautiful, efficient, and clutter-free spaces.
• Maintain organizational systems once implemented, ensuring the home remains structured and orderly.
• Coordinate household vendors, service providers, maintenance appointments, and ongoing post-construction projects.
• Follow up on outstanding household tasks and ensure projects are completed in a timely manner.
• Manage errands, grocery shopping, household purchases, and other day-to-day needs.

Personal Assistance & Calendar Management

• Manage the principal's personal and family calendars, appointments, commitments, and daily priorities.
• Schedule medical appointments, coordinate family logistics, and oversee bill payments and household administrative tasks.
• Act as a proactive accountability partner, ensuring the principal stays on track with decisions, deadlines, and outstanding responsibilities.
• Confidently communicate when decisions need to be made, providing clear reminders and helping the principal prioritize time-sensitive matters.
• Anticipate upcoming needs and take ownership of follow-through without requiring constant direction.
• Utilize AI tools, digital calendars, task management platforms, and organizational technology to improve efficiency.
• Help manage competing priorities in a busy environment while maintaining a calm, professional, and solutions-oriented attitude.

Event Coordination & Family Celebrations

• Provide administrative and organizational support for family events, social gatherings, birthday parties, and Shabbat dinners.
• Assist with early preparations for the family's upcoming Bat Mitzvah, anticipated in approximately two years.
• Serve as the organizational liaison between the principal and professional event planners, ensuring communications, decisions, and deadlines stay on schedule.
• Track event timelines, maintain planning checklists, coordinate meetings, and follow up on outstanding items.
• Keep the principal informed of upcoming deadlines and confidently encourage timely decisions to ensure events progress smoothly.
• Support event coordination and logistics rather than serving as the primary event planner.

Family Support & Travel Coordination

• Assist with occasional school pickup for the family's 10-year-old child when needed.
• Safely operate the family's Tesla for errands, transportation, and household-related responsibilities.
• Coordinate family travel arrangements in collaboration with the family's travel agent, including itineraries, reservations, and travel logistics.
• Provide organizational support for family trips and special occasions.
• Flexibility to travel occasionally between New York and Cleveland, or accompany the family on select extended trips, is a significant plus but not a requirement.

Ideal Candidate & Personality

The ideal candidate is a confident, kind, highly organized, and energetic professional who thrives in a fast-paced private household. This individual should be a natural go-getter who sees what needs to be done and takes action without waiting for instructions.

The family is seeking someone who is comfortable being respectfully assertive and can help keep the principal accountable. This person should not be intimidated by a strong personality or direct communication style and should have the confidence to say, "We need to make this decision today," while remaining warm, respectful, and professional.

A positive, no-drama attitude is essential. The right candidate will not take direct feedback personally, will remain composed under pressure, and will approach challenges with maturity and a solutions-oriented mindset.

Exceptional discretion is particularly important, as the principal places a very high value on privacy and confidentiality.

Above all, the family is looking for someone who is dependable, proactive, personable, and committed to becoming a trusted long-term member of their household team.

Requirements

• Previous experience as a Personal Assistant, Household Manager, Executive Personal Assistant, or in a similar high-level private household role.
• Exceptional organizational skills and a demonstrated ability to create and maintain household systems.
• Strong proficiency with technology, digital calendars, task management platforms, and AI-powered productivity tools.
• Valid driver's license and clean driving record; must be comfortable driving a Tesla.
• Comfortable working around children and assisting with occasional school pickup.
• Excellent communication skills, including the confidence to provide respectful reminders, establish priorities, and hold the principal accountable to deadlines.
• Strong initiative, high energy, and the ability to work independently with minimal supervision.
• Exceptional discretion and commitment to maintaining strict confidentiality.
• Ability to multitask, problem-solve, and remain composed in a fast-paced environment.
• Willingness to run errands, shop for household necessities, and oversee organizational projects.
• Excellent professional references.
• Legal authorization to work in the United States.
• Flexibility for occasional travel is a significant plus.
• Familiarity with Jewish traditions, Shabbat dinners, and Bat Mitzvah celebrations is a plus.

Compensation & Benefits

• Annual Salary: $95,000–$120,000, depending on qualifications and experience.
• Health Insurance Contribution: $500 per month.
• Paid Time Off: 20 days annually.
• Holidays: Major holidays off.
• Schedule: Monday–Friday, 10:00 AM–7:00/8:00 PM.
• Weekends & Overtime: Not required.
• Position Type: Full-time, live-out.

This family is seeking a dedicated, highly capable professional who will bring structure, efficiency, and peace of mind to their home. The successful candidate will be someone who genuinely loves organizing, thrives on responsibility, and takes satisfaction in making the principal's life easier, more productive, and less overwhelming.