Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Industry: Technology / Corporate

Location (city, state): Milpitas, CA

Assignment Type: Temporary Contract with potential for extension and/or conversion to full-time

Pay: $50-60/hour

Work Schedule: Monday–Friday, 9:00 AM–6:00 PM PST; 40 hours/week. Overtime may be required based on business needs. This position is 100% onsite.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a large, established technology organization with a sophisticated corporate environment and a strong administrative support team. This is a highly visible opportunity within a collaborative executive organization, offering exposure to senior leadership and the opportunity to contribute to significant company initiatives.

Job Description:

We are seeking an experienced Executive Administrative Assistant to provide high-level support to a C-suite executive. This individual will serve as a trusted partner who can anticipate needs, manage complex priorities, and operate with a high degree of discretion and professionalism.

The ideal candidate will bring strong executive presence, business acumen, emotional intelligence, and a proactive mindset. This is not a purely task-oriented administrative role—the successful candidate will understand the executive's priorities, think strategically, and confidently interact with senior leaders and stakeholders.

Key Responsibilities:

• Manage a complex executive calendar, including meetings, leadership engagements, travel, and shifting priorities.
• Coordinate domestic and international travel and oversee related logistics from start to finish.
• Prepare agendas, presentations, meeting materials, and executive briefings.
• Track action items, follow-ups, and important deliverables to ensure timely completion.
• Serve as a key point of contact for internal and external stakeholders while maintaining confidentiality.
• Support executive-level projects, organizational initiatives, leadership programs, and company events.
• Conduct research and compile information to assist with executive decision-making.
• Handle expense reporting, purchase orders, vendors, and other administrative processes.
• Coordinate meetings, offsites, leadership events, and other high-priority engagements.
• Identify opportunities to improve processes, systems, and overall executive efficiency.
• Partner with other Executive Assistants and administrative professionals to maintain a collaborative, high-performing support function.
• Utilize technology and AI tools when appropriate to improve productivity and streamline administrative workflows.

Qualifications:

• 8–10+ years of Executive Assistant experience.
• Significant experience supporting C-suite, executive leadership, or comparable senior-level executives.
• Experience working within a large, complex corporate organization.
• Strong executive presence with excellent written and verbal communication skills.
• High level of discretion and sound judgment when handling confidential matters.
• Strategic and proactive approach to executive support.
• Strong business acumen and ability to understand organizational priorities.
• Comfortable confidently communicating with senior executives and stakeholders.
• Demonstrated stability and consistency throughout employment history.
• Highly organized with the ability to manage multiple competing priorities.
• Comfortable working in a fast-paced, high-visibility environment.
• Must be comfortable working fully onsite five days per week.
• Must be local to the Bay Area and able to commute to Milpitas.

Additional Details:

• Initial contract expected to run through December 2026.
• Potential opportunity for extension and/or conversion to a permanent position.
• Standard workweek is 40 hours, with potential for approximately 40–52 hours depending on business needs.
• Occasional early morning or evening support may be required.
• This position is non-exempt.
• Candidates with primarily remote work histories may not be the best fit.
• Candidates should have a demonstrated history of professional tenure rather than frequent short-term moves.

Perks:

• High-visibility opportunity supporting a C-suite executive.
• Strategic partnership role with exposure to senior leadership.
• Opportunity to participate in major organizational initiatives and executive-level projects.
• Potential exposure to board-level activity.
• Collaborative administrative team within a large corporate environment.
• Opportunity to leverage AI and emerging productivity tools.
• Potential for contract extension and/or permanent conversion.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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