SECRETARY (OFFICE AUTOMATION)

Office Assistant Duties

To serve as the principal office assistant performing various clerical and administrative duties in support of an organization when guidelines are not specific and not directly applicable to employee assignments. Performs office automation support using multiple automated programs and software, such as databases, spreadsheets, and graphics in support of the administrative and clerical work.

Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives and determines what needs to be brought to the attention of leadership, referred to appropriate staff, routed to other organizations/offices, or handles personally.

Provides advice and guidance to staff in subordinate organizations on administrative, clerical, and procedural requirements and instructions. Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Maintains supervisor's calendars, coordinates meeting arrangements, and schedules meetings and/or conferences without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisors as necessary.

Performs other duties assigned.