Project Manager, Furniture

Project Administration and Reporting Set up project files, folders and templates at start of project, using Best Practices; maintain the folder throughout the project. Maintain records in a manner that protects client and JLL confidentiality. Keep track of project hours and forecast utilization relative to assignment. Handle administrative responsibilities of the project (meeting minutes, agenda, project reports) as requested. Manage action items and other associated project documentation. Review and edit project documentation as needed. Assist with project close out (close-out report, lessons learned, client reports, project survey). Furniture Solutions Independently design and manage medium sized projects up to 30‑50k SF. Assist Senior Project Manager or Vice President in designing and managing larger programs or projects. Review scope, develop furniture drawings and specifications and QA/QC for completeness for RFP or sole source procurements. Identify scope gap and communicate risks or impact in independently led projects or to team lead on collaborative projects. Make finish and furniture selections based on appropriate applications and cohesion with design intent and budget, as required per project, in independently led projects. Assist in this activity in collaborative larger projects led by SPM or VP. Write specifications, including but not limited to workstations, private offices, ancillary furniture, storage, signage, and miscellaneous workplace equipment in independently led projects. Assist in this activity in collaborative larger projects led by SPM or VP. Assemble design packages, including furniture selections and finishes, in digital format, as required per project. Coordinate furniture selections with project Architecture team, as needed and dependent on project scope/responsibility matrix. Offer Value Engineering options for furniture, furniture finishes, and equipment when needed. Inventory and document existing furniture and equipment. Create furniture space plans (AutoCAD and/or CET) for reuse and new furniture. Manage FF&E matrix for Clients during pre-design and design phase and for potential Day 2 additions. Coordinate RFP mock‑ups with furniture manufacturers, Client, and design team. Assist SPM or VP with coordinating furniture requirements with Client, Architect, and Furniture Dealer. Assist in development and management of project schedule in collaborative projects; manage independently during self‑run projects. Assist in development and tracking of project budget in collaborative projects; manage independently during self‑run projects. Assist VP or SPM in Client and Vendor meetings; manage independently during self‑run projects. Assist in creating and managing project status report to document approvals, open items, risks, and major milestone look‑aheads. Coordinate field verifications with awarded Furniture Dealer. Coordinate dealer drawing approvals from Client prior to ordering. Coordinate order sequencing and tracking with Dealer and communicate to Client. Issue purchase orders (when procuring) with Client approval. Track orders with Dealer. Coordinate installation schedule with furniture Dealer and overall construction project. Coordinate punch list walk‑throughs with Dealer and Client. Manage project close‑out (punch lists, warranty documents, OMs, and as‑builds) with dealer and submit to Client for approval. Provide required back‑up deliverables for invoicing to SPM or VP. Client Communication and Management Interact effectively with client, as appropriate. Communicate issues and concerns requiring resolutions to SPM and VP of Furniture Solutions. Take accurate and comprehensive meeting notes and issue in timely manner. Write clear and concise communication conveying complex messages in a manner easily understood by others. Provide resolution to routine client issues. Provide support and guidance to client staff during move coordination in areas such as purging, packing, labeling, check‑outs, unpacking, etc. People Management, Leadership, and Teamwork Participate and contribute in an internal activity or group focused on improvement of specialty skill or knowledge. Work effectively with different personalities; work effectively within the team and participate actively in team building exercises. Exhibit enthusiasm and positive attitude with clients and peers. Talent Management Self‑identify individual skill development and proactively seek training for improvement. Business Development Develop an understanding of how JLL develops business and how Operations impacts repeat business. Be aware of JLL's service offerings and client requirements beyond identified scope and notify team lead when there is an opportunity for JLL to provide additional service. Enhance vendor and supplier relationships through effective teamwork. Be an 'ambassador' for JLL. Comfortably communicate company's core business, when speaking with others. Be comfortable with your 'Elevator' speech. Gather and review supporting documentation and marketing materials for proposal attachments as requested. Growth of Company Network professionally; build your image and Firm's through participation in industry events. Skills and Knowledge Strong Microsoft Excel and Office Suite skills Strong AutoCAD skills (required) Strong CET skills (preferred) Microsoft Publisher or similar (preferred) Adobe Suite skills (InDesign preferred) Furniture BOM and specifications understanding (required) Ability to read architectural drawings and furniture and space planning concepts Knowledge of construction, design, furniture and/or commercial real estate industry Detail oriented Ability to multi‑task and work both in a team and independently Strong interpersonal skills with the ability to interact with executive level internal & external clients Organizational skills with the ability to identify and manage priorities Excellent written and verbal communication skills Physical Work Requirements and Work Conditions Remote interpersonal interaction is usually required to perform the job and during installation, on site oversight is required. In person meetings will be dependent on client requirements and ever‑changing environment given COVID impacts to workplace re‑entry. Travel as needed based on the project assignment. Preferred Education and Experience Bachelor’s degree from an accredited institution, preferred in Interior design or Architecture. 5‑7 years of design, project or furniture related experience in a Corporate Real Estate environment, architectural firm, or furniture dealership. Background in project management, construction/furniture management, interior design or project strategy planning is required. Experience independently leading small to mid‑size projects required. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated Compensation Estimated compensation for this position: 75,000.00 – 106,000.00 USD per year. This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location On‑site – McLean, VA, Washington, DC. Benefits 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay Equal Opportunity Employer Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. No person shall be discriminated in accordance with the law as a result of the presence or absence of any disability. JLL respects the amount of information I provide for recruitment purposes. Flexibility during the recruitment process is provided to applicants with disabilities. For individuals requiring accommodations, please email View email address on click.appcast.io to request assistance. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. #J-18808-Ljbffr