Outreach Program Coordinator

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Outreach Program Coordinator

Job Summary:

The Outreach Program Coordinator provides administrative operational and project coordination support for two statewide workforce development initiatives housed within the University of Wisconsin Population Health Institute (UWPHI): Wisconsins Rural Health Transformation Program (RHTP) Community Health Worker (CHW) workforce initiatives. Working closely with program leadership and operations staff this position supports the day-to-day implementation of statewide programs that strengthen Wisconsins public health and community health workforce. Responsibilities include project tracking meeting and event coordination documentation management reporting support communications and operational systems that enable successful implementation of CHW workforce technical assistance evaluation and sustainability activities. This position helps ensure that administrative and operational functions are organized responsive and aligned with Community Health Worker values while reducing administrative burdens on program staff CHWs contractors and partner organizations. The position is based at UWPHI within the School of Medicine and Public Health and may require occasional statewide travel.

Candidates who demonstrate the following knowledge skills and abilities will be given first consideration

Knowledge

• Knowledge of Community Health Worker (CHW) values roles and workforce development efforts.
• Knowledge of project coordination and administrative support practices.
• Knowledge of grant-funded program operations and documentation requirements.
• Knowledge of meeting coordination event planning and stakeholder engagement processes.
• Knowledge of office technology project tracking and organizational systems.
• Knowledge of higher education nonprofit healthcare public health or community-based program environments.

Skills

• Skill in coordinating multiple projects priorities and deadlines simultaneously.
• Skill in maintaining organized documentation systems and operational records.
• Skill in managing calendars meetings schedules and event logistics.
• Skill in spreadsheet management data tracking and reporting support.
• Skill in preparing professional documents meeting materials and communications.
• Skill in collaborative problem-solving and customer service.
• Skill in using Microsoft Office Google Workspace Zoom Teams and shared document platforms.

Abilities

• Ability to manage multiple responsibilities while maintaining accuracy and attention to detail.
• Ability to create and maintain organized tracking and documentation systems.
• Ability to communicate professionally with diverse stakeholders.
• Ability to follow through on assignments independently while coordinating with a larger team.
• Ability to anticipate administrative needs and proactively support project implementation.
• Ability to work effectively in a fast-paced environment with changing priorities.
• Ability to support community-centered work while navigating institutional requirements.

Key Job Responsibilities:

• Identifies promotes and maintains internal and external partnerships to promote the outreach program

• Schedules and secures logistics and resources in support of an outreach program

• Directs the implementation of program policies and procedures

• Schedules day-to-day activities for program staff and student and community volunteers

• Identifies opportunities for program improvement or new outreach program development

Department:

School of Medicine and Public Health Population Health Institute Workforce Development Pathways Unit

The UW Population Health Institute (UWPHI) works to improve the health of all people in Wisconsin and beyond by conducting research and providing technical assistance to policymakers practitioners and communities. The Workforce Development Pathways (WFDP) unit leads statewide Community Health Worker workforce development including coordination of the Rural Health Transformation Program CHW initiative in partnership with the Wisconsin Department of Health Services.

Compensation:

The starting salary for the position is $50000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage. SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• Experience providing project coordination program support administrative support or operational support for complex initiatives .
• Experience coordinating meetings schedules logistics documentation and communications across multiple partners.
• Experience maintaining project tracking systems spreadsheets databases or reporting tools.
• Proficiency with Microsoft Office Google Workspace and virtual meeting platforms

Preferred Qualifications:

• Lived or professional experience as a Community Health Worker or CHW Ally.
• Experience supporting state or federally funded programs.
• Experience supporting grant reporting contract administration or subcontractor coordination.
• Experience supporting training and technical assistance programs learning collaboratives or workforce development initiatives.
• Experience planning in-person events
• Experience working within UW-Madison UW System or similar higher education administrative environments.
• Experience maintaining project management systems dashboards shared resource repositories or operational workflows.
• Experience working with Community Health Workers public health programs healthcare organizations or community-based organizations.

Education:

Bachelors Degree preferred; focus in public health community health social work business administration or a related field preferred.

How to Apply:

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Important: The application has only one attachment field. Upload the following documents in that field either as a single combined file or as multiple files in the same upload area.

Cover letter required
Resume required

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Applicatio n reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

Contact Information:

Brittany Brown

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website .

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR) in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Required Experience:

IC