CONTRACT ANALYST I

Contract Analyst I - 55000609

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The work you will do:

Contract Analyst I / District Four / Transportation Support / Procurement Services

This position will be responsible for the review and input of Task Work Orders into the Consultant Invoice Transmittal system. It will also do the planning, organizing and facilitation of Consultant Marketing Presentation.

The difference you will make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How you will grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where you will work:

District Four / Transportation Support 3400 West Commercial Blvd. Fort Lauderdale, FL 33309

Annual Salary Range: $44,405.23 - $57,465.59 A Competitive Area Differential (CAD) additive in the amount of $1,248.00 will be added to the annual salary.

Your specific responsibilities:

• Performs data entry into the Consultant Invoice Transmittal System (CITS).
• Schedules conference facilities and represents the Procurement Services Unit in conducting procurement related meetings.
• Schedules and facilitates public meetings as required.
• Coordinates and schedules debriefing meetings as needed/requested.
• Ensures that the agenda for all public meetings is followed and that the meeting is held in accordance with sections 286.0114, and 286.011, F.S.
• Responsible for facilitating Oral Presentations and Consultant Interviews in compliance with the Request for Proposal.
• Documents and maintains meeting minutes for all public meetings.
• Coordinates Public Records Requests, as appropriate; ensures confidential and/or exempt information is redacted, when necessary, in accordance with Department procedures.
• Maintains the File Transfer Protocol Site and ensures Professional Services selection information is uploaded timely, accurately and in accordance with Department procedures.
• Inputs and maintains data in the Procurement Development Application (PDA).
• Reconciles the contract documentation included in the contract file with PDA database.
• Enters required contract data into the PDA and other procurement related systems.
• Reviews PDA data and updates PDA as needed.
• Enters and maintains required information in the FDOT-Florida Accountability Contract Tracking System (FACTS).
• Coordinates proper execution of contract documents and agreements in accordance with Florida Statutes, Federal requirements, Administrative Rules, and Department policies and procedures.
• Executes supplemental amendments, amendments, time extensions and completion agreements.
• Obtains and verifies documentation necessary to secure contract document execution.
• Reviews contractual documentation for accuracy and funding commitment.
• Utilizes the Department's electronic signature software for contract execution.
• Prepares and posts advertisements and ensures compliance with applicable procedures.
• Inputs shortlist and/or final ranking.
• Routes incoming and outgoing documents for the Procurement Office.
• Logs documents, as needed.
• Processes general correspondence and route incoming phone calls.
• Acts as the custodian for the office equipment.
• Prepares technical reports and tables.
• Schedules appointments and meetings.
• Prepares travel arrangements and process travel.
• Prepares and monitors the office budget.
• Attends staff meetings, records meeting minutes, and distributes as necessary.
• Monitors contract term for active Professional Services contracts and coordinates required contract actions with project management.
• Conducts contract research and analysis to prepare amendments, including but not limited to, time extensions and certification of completion agreements.

The successful candidate will have the following required knowledge, skills, and abilities:

Knowledge of: Word processing, spreadsheet, internet, database and personal computer applications. Website publishing.

Skilled in: Planning, organizing, and coordinating activities and assignments.

Ability to: Understand and determine appropriate methods of compensation for professional services contracts. Apply procedures, rules, guidelines and regulations related to procurement. Exercise independent judgement, complete assignments and meet deadlines with minimal supervision. Communicate effectively and appropriately both verbally and in writing. Work effectively as a team member.

Minimum qualifications: Three years of business experience. Post-secondary education can substitute for the required years of experience on a year-for-year basis. Certification as a Florida Certified Contract Manager (FCCM) can substitute for 2 years of experience.

The State's total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package 10 paid holidays a year Generous vacation and sick leave Career advancement opportunities Tuition waiver for public college courses A variety of training opportunities Employee Assistance Program (EAP)

Special requirements:

You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

The Florida Department of Transportation values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses. Qualified individuals with disabilities are encouraged to apply. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office at View phone number on click.appcast.io for assistance. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.