Programs Coordinator

Reports To: Executive Director Location: Sacramento, CA Salary Range: $26-$28, Group Medical insurance plan and dental benefits after 90 days, retirement plan with employer match after 1 year and paid employee development. The Sacramento District Dental Society (SDDS) is seeking a Program Coordinator who has strong organizational skills, is customer-service-oriented, and pays close attention to detail. The primary responsibilities for this position include administration of the Smiles for Kids (SFK) and Smiles for Big Kids (SFBK) programs, CPR program coordination and general administrative support. The ideal candidate is proactive, resourceful, bilingual in English and Spanish (is a plus!), and able to multi-task projects and deadlines while maintaining a high level of accuracy and professionalism. Serve as a staff liaison to assigned committees. Key Responsibilities Foundation Programs Smiles for Kids (SFK): Coordinate and administer all aspects of the Smiles for Kids program, including: Program Coordination: Manage program activities according to established timelines and coordinate projects from planning through completion. Database Management: Maintain community dental health contact lists and master school nurse contact lists. Screening Coordination: Organize dental screening activities, recruit participating dentists, coordinate school participation, manage screening schedules, and arrange supplies and materials for school personnel. Communication and Outreach: Prepare and distribute program announcements, emails, forms, and informational materials to schools, dental professionals, volunteers, and community partners. Volunteer Recruitment and Training: Recruit volunteer dentists, treatment sites, school participants, and Adopt-A-Kid volunteers. Coordinate training for school and treatment-site coordinators. SFK Day Coordination: Organize site assignments, recruit volunteers, and coordinate participation in SFK Day and the Adopt-A-Kid program. Adopt-A-Kid Administration: Coordinate the placement of children with participating dental providers. Donations and Supplies: Solicit donations, coordinate supply contributions, and maintain program inventory. Reporting and Documentation: Compile program statistics, conduct follow-up, maintain records, and prepare post-event and final program reports. Program Communications: Monitor and maintain the Smiles for Kids email inbox and respond to inquiries. Smiles for Big Kids (SFBK): Coordinate and administer program operations, including: Recruit volunteer dentists and maintain communication with participating providers. Manage incoming calls and inquiries from prospective patients. Verify patient eligibility by completing the appropriate Patient Information Form for individuals referred by approved partner organizations, member dentists, or adult screening programs. Coordinate the placement of eligible adults in the program, based on patient needs. Coordinate with partner dental laboratories. Compile monthly program statistics, maintain documentation, and prepare post-treatment and final reports. Organize and manage dental screening activities (as needed) CPR Program Coordination Coordinate administrative functions for the CPR program to ensure efficient registration, communication, recordkeeping, and course preparation. Process registrations and maintain accurate program records. Prepare registrant and instructor communication Maintain attendee and instructor records Prepare and process course details Provide administrative support to the CPR Committee and coordinate related communications and activities. General Administrative Support Assist with mailings, event coordination, meeting preparation, registrations, and other general Society activities. Support SDDS and SDDF programs, events, meetings, mailings, and other organizational activities Assist with event and program registrations, including data entry, recordkeeping, invoicing, billing, payment processing, and reconciliation. Process credit card payments and deposit checks into SDDS accounts as needed. Other duties as assigned Job Type: Full-time 401(k) Health insurance Paid time off Ability to Commute: Sacramento, CA 95825 (Required) Ability to Relocate: Sacramento, CA 95825: Relocate before starting work (Required) #J-18808-Ljbffr Sacramento District Dental Society & Foundation