Office Manager Assistant

Office Manager Assistant

The Office Manager Assistant is a 12-month position that provides clerical, secretarial, and administrative support to the Office Manager, Principal, and school leadership team. Under the direction of the Office Manager and Principal, the Office Manager Assistant helps ensure the efficient daily operation of the school's main office while delivering exceptional customer service to students, families, staff, and visitors. This position serves as the first point of contact for many school stakeholders and assists with student records, attendance, communications, office operations, purchasing, and other administrative functions. The Office Manager Assistant serves as backup to the Office Manager during absences and assists in maintaining compliance with school, district, state, and network procedures.

Key Responsibilities:

• Office Operations
• Student Information & Records
• Administrative Support
• School Operations
• Customer Service
• Compliance & Confidentiality
• Additional Responsibilities

Knowledge, Skills, and Abilities:

• Excellent customer service and interpersonal skills
• Strong written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Strong organizational and time management skills
• Ability to prioritize multiple tasks in a fast-paced environment
• Ability to work collaboratively with diverse stakeholders
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
• Ability to learn and utilize student information and business management systems
• Experience with PowerSchool preferred
• Strong attention to detail and accuracy

Physical and Mental Demands:

• Works in a standard office and school environment
• Frequent standing, walking, sitting, and use of office equipment
• May assist with school events conducted indoors and outdoors

Required Qualifications:

• High school diploma or equivalent required
• Associate's degree in Business Administration, Office Administration, or a related field preferred
• Bachelor's degree preferred
• Minimum of two years of progressively responsible administrative or office support experience, preferably in a school or educational setting
• Experience with student information systems and office management software preferred

Compensation & Benefits:

45K-55K Comprehensive benefits package, including: Health, dental, and vision insurance Life insurance NJ State Pension Plan Flexible Spending Account (FSA) Extended Thanksgiving and Winter Breaks Paid professional development opportunities

Supervision:

This position does not provide formal supervision of employees but may coordinate administrative tasks and provide guidance to office support personnel as assigned.

Desired Skills & Attributes:

• Exceptional organizational skills and attention to detail
• Professional demeanor and customer-focused mindset
• Ability to manage competing priorities with efficiency and accuracy
• Strong problem-solving and decision-making skills
• Commitment to educational equity and student success
• Ability to build positive relationships with students, families, and colleagues
• Flexibility, initiative, and a collaborative approach to supporting school operations