Loan Documentation Specialist

Loan Documentation Specialist

Build Your Career. Make an Impact. Grow With Us.

At United Bankers' Bank (UBB), we believe banking is about more than numbers - it's about people, relationships, and strengthening the communities we serve. If you're looking for an opportunity to bring your ideas, talents, and energy to a team that values making a difference, you've come to the right place.

Join a team where your work matters and your voice is heard. At UBB, you'll have the opportunity to work alongside talented professionals, build meaningful relationships, and help community banks thrive.

When community banks thrive, their communities thrive.

Successful team members reflect our core values:

Driven: Take initiative, work hard and follow through

Accountable: Own our work, outcomes and mistakes

Service First: Serve community banks and each other with commitment & care

Transparent: Communicate openly and clearly

Collaborative: Support each other and put UBB first

Problem Solver: Keep learning, stay curious and find a path forward

UBB team members enjoy a comprehensive benefits package including:

• Health, dental, and vision insurance
• Company paid disability and life insurance
• Company paid ID Theft & Credit Monitoring services
• Generous PTO plus 12 paid holidays and additional time off to volunteer in their community
• Up to 4% in employer 401(k) contributions

UBB is currently recruiting for a Loan Documentation Specialist who will be the backbone of our documentation process by preparing, generating, and tracking loan packages while ensuring seamless integration with our accounting systems. If you thrive in a fast-paced environment where accuracy is paramount and enjoy the complexities of collateral tracking and loan history management, we want to hear from you.

The ideal candidate will be located in the Twin Cities and will have the option to work a hybrid schedule in the office 3 days per week, Tuesday - Thursday, after the initial training period.

Essential Responsibilities

* Prepares/Generates new loan documentation, generates promissory notes, security agreements, limited/unlimited guarantees and participation agreements/renewals/extensions/modifications. Prepares correspondence to accompany mailed loan documents.

* Creates new loan file/folder, if applicable, and creates working file for pending documents. Enters collateral and insurance information, and sets up pending collateral documents in Sageworks/Abrigo system to track collateral and make sure we have final copies of documentation.

* Boards/Enters loans onto Jack Henry AS400/Loan system, making sure they are set up correctly, following the terms of the note.

* Tracks original loan documents.

* Monitors Paid Loan History Records and determines status and needs of collateral.

* Monitors weekly FF and Libor rates, along with Senior Documentation position. Sends notice of all changes to Loan department.

* Maintains list of contact names, sends requests to add branch locations and team requests to add loans to secure file transfer.

* Maintains collateral safekeeping records. Issues collateral receipts for new stock certificates and return collateral receipts/certificates for stocks being released.

* Maintains original note and safekeeping drawers. Performs yearly audits of each, along with Senior Documentation position.

• Facilitates running the system monthly reports.
• May serve as backup for loan payments/advance requests, for coverage if necessary.
• Completes maintenance and tracking of Construction loans.
• Completes monitoring and tracking Real Estate property tax information.

Knowledge, Skills & Abilities

• Associate's degree in Accounting or related field
• 1 - 2 years of loan documentation experience, specifically with Loan documentation generation/creation.
• Commercial loan documentation experience preferred; UBB does not originate Mortgage loans
• AS400/Loan System experience preferred
• Excellent attention-to-detail
• Strong interpersonal skills, to include the ability to communicate with all levels of employees throughout the organization and outside of the organization
• Microsoft Office (Word, Teams and Excel)
• Excellent written and verbal communication skills
• Problem solving skills
• Strong ability to work on multiple tasks/priorities and meet deadlines
• Knowledge in credit file setup and organization, loan documentation review and follow up, and exception tracking software utilization

Pay Range

• $25.00 - $35.00hourly; depending on education, qualifications, experience
• Annual bonus target: 5% of annual pay dependent on company and personal performance

United Bankers' Bank is an EEO/AA employer: All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by law.

To continue to learn more about our superior benefits package and apply for this position, please visit our Careers page at