Facilities Coordinator
The Millennium Group
Chicago, IL, USA | Salary | 60000-65000 per year BOE | Full Time
| Eligible for PTO, Medical Insurance, Dental Insurance, Vision Insurance, 401k, and more!
Now is a great time to join our growing company! The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 40+ years of success in the industry.
RESPONSIBILITIES:
• Provides support in areas of work order management and vendor/supplier relations ensuring proper services are provided.• Serves as subject matter expert and administrator for workplace experience/asset management/space planning, and work order software platforms; serving as point of contact for end user questions, technical issues, and a source for user training.• Platform admin tasks such as implementing back-end changes to the modules, configuring parameters of floor plans, and leading routine update meetings with software account management team.• Conducts routine floor space audits to ensure occupancy software accuracy; makes consistent updates to floor plans to ensure accuracy.• Acts as point person of Safety Program/activities with office of the building.• Completes regular walk through of workspace to locate and report facility related issues preventively • Ensure all PM tickets are created within the work order system and oversee completion via building personnel or external suppliers.• Serves as point of contact for badging requests submitted to the facilities group. • Aids the facilities team to ensure the general tidiness of all storage spaces.• Coordinate emergency response for facility related issues.• Provide back up to account manager.• Other duties as assigned.
QUALIFICATIONS:
• Associate Degree required; higher education preferred• Facility operations experience preferred• Ability to learn chosen software programs; capacity to become subject matter expert providing technical guidance when required; Eptura/Hummingbird experience a plus• Working knowledge of work order/asset management/facility operations software platforms• Expert in Microsoft Products including Word, Excel, Outlook, PowerPoint, and Teams• Must be adaptable to a dynamic environment while possessing strong interpersonal skills• Flexible and able to juggle multiple, and at times, conflicting priorities• Able to learn new skills quickly• Strong initiative required; able to work independently with minimal direct supervision• Able to remain diplomatic in stressful situations; team oriented and has the capacity to build strong working relationships both within the team and with external stakeholders/customers• Exhibits superior verbal and written communication skills• Maintains confidentiality while working with highly sensitive materials
$57k
...Functions and Responsibilities # Monitor, manage, and track facility-related work orders through the Freshservice ticketing system... ...response, assignment, follow-up, and resolution. # Schedule and coordinate maintenance and repair activities across multiple trades,...SuggestedWork at officeLocal area3 days per weekUniversity of Notre Dame
Oak Brook, IL22 hours ago$55k - $65k
...Facilities Coordinator At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We're not just designers. We're tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial...SuggestedFor contractorsWork at officeLocal areaGensler
Chicago, IL3 days ago- ...Workplace Services Representative Facilities Operations & Maintenance Submit and manage building work orders Coordinate vendor repair calls and service appointments Oversee desk furniture maintenance and repair through vendor coordination Respond promptly to spills...SuggestedWork at office
Staffing the Universe
Chicago, IL14 days ago $20.25 - $30.38 per hour
...dinners Setting up technology for meetings in conference rooms and assisting staff in troubleshooting Handling day to day facilities requests in Service Now or directly from staff and vendors. (Water leaks, electrical problems, assist in moving items, helping staff...SuggestedWork at officeFlexible hoursPlante Moran
Chicago, IL3 days ago- ...Estate serves as a frontline resource supporting a hybrid workplace model and facilities operations. Under general direction, this role supports workspace management and facilities coordination to ensure seamless workplace experiences for staff and visitors across...SuggestedFull timeContract workFor contractorsWork at office
ConsultNet
Chicago, IL2 days ago $20 - $22 per hour
...Job Title: Facilities Assistant Location (city, state): Evanston, IL (On-site) Industry: Consulting Pay: $20–22/hour Benefits... ...This position supports daily office operations, facilities coordination, and administrative needs. The role is contract-to-hire,...Permanent employmentContract workTemporary workWork at officeMonday to FridayAddison Group
Evanston, IL4 days ago$50k - $55k
...Job Title: Facilities Coordinator Job Summary/Overview: Facilities Coordinator ensures the daily operations, safety, and maintenance of a company's physical workspace, acting as the main point of contact for building maintenance, repairs, and vendor management...Full timeSeasonal workWork at officeChristian Community Health Center
Chicago, IL22 hours ago$29 - $39 per hour
...Evaluate and resolve issues using knowledge of what information to collect and where to find it. A day in the life As a Facilities Coordinator within WWRGD's Store Development team, you will be responsible for the creation and maintenance of purchase order data for...Hourly payContract workWork at officeWorldwideFlexible hoursAmazon
Chicago, IL1 day ago$24 - $25 per hour
...current needs and planned growth we are very pleased to offer a new opportunity to join our dedicated team at TAG as a Facilities Management Coordinator. Responsibilities The person selected for this role will play a significant part in ensuring that Aspen Dental...Contract workFor subcontractorWork at officeRemote workMonday to FridayFlexible hoursAspen Dental
Chicago, IL4 days ago$50.3k - $63k
...relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves – The Facilities Coordinator will provide support to the Site and/or Assistant Facility Managers with operational activities in maintenance and...Daily paidContract workWork at officeLocal areaFlexible hoursJones Lang LaSalle IP, Inc.
Chicago, IL1 day ago$60k - $65k
Overview Job Title: Facilities Coordinator Reports to: Chief Administrative Officer (CAO) FLSA Code: Full time, Exempt with benefits Hours: 40-hour workweek with occasional evenings and weekend hours Program Area: Administrative Location: Men’s Center, 402 N St Louis...Full timeTemporary workWork at officeAfternoon shift$65.9k - $75k
...brighter way forward. What this job involves As a Site Operations Coordinator at JLL, you'll provide essential administrative and... ...service principles Preferred Qualifications Experience in a facilities management or property management environment Familiarity with...Daily paidWork at office- ...supervision to the Custodial and Maintenance staff, ensuring all facilities are safe, compliant, and well-maintained to support both... ...plumbing, carpentry, painting, HVAC, and electrical systems. Coordinate external contractors, oversee facility supplies, and manage the...Full timeFor contractorsSeasonal workWork at officeLocal area
- ...and dinners Setting up technology for meetings in conference rooms and assisting staff in troubleshooting Handling day to day facilities requests in Service Now or directly from staff and vendors. (Water leaks, electrical problems, assist in moving items, helping staff...Work at officeFlexible hours
$23.8 - $24.38 per hour
...move up, broaden your experience or deepen your expertise.## to submit them for the opportunity.**What this job involves:**The Facility Coordinator will provide support to the client site and the Facilities Management team with operational activities in maintenance,...Contract workFor contractorsWork at officeLocal area- Facilities Coordinator ensures the daily operations, safety, and maintenance of a company's physical workspace, acting as the main point of contact for building maintenance, repairs, and vendor management. Key responsibilities include scheduling preventative maintenance...Seasonal workWork at office
$24 - $25 per hour
Aspen Dental is seeking a Facilities Management Coordinator to manage day-to-day facility issues across locations. Ideal candidates will excel in communication and have strong problem-solving skills. Responsibilities include coordinating with vendors, managing work orders...Hourly payRemote work$24 - $25 per hour
The Aspen Group is seeking a Facilities Management Coordinator based in Chicago or Syracuse to oversee facility management for dental equipment across multiple locations. The ideal candidate should possess exceptional customer service and analytical skills, with experience...Remote jobHourly pay$23.8 - $24.38 per hour
What this job involves The Facility Coordinator will provide support to the client site and the Facilities Management team with operational activities in maintenance, vendor oversight, supplies management and proactive development and maintenance of client relationships...Hourly payDaily paidContract workFor contractorsWork at officeLocal area$65k - $80k
All Jobs > Executive Administrator & Facilities Coordinator Chicago, IL About Us: Headquartered in Chicago, Performance Trust Capital Partners, LLC is an investment bank that combines Wall Street scale with the agility of an independent, employee‑owned firm. We help...Work at officeMonday to FridayFlexible hours$49.5k - $50.7k
JLL is seeking a Facility Coordinator in Chicago, IL to support the Facilities Management team and client site operations. The role involves managing visitor activities, ensuring cleanliness, and supplier coordination while maintaining client relationships at expected...- A recycling company in Cicero, Illinois, is seeking a full-time Facility Administrator. Responsibilities include providing administrative support, managing schedules, and maintaining records. Ideal candidates will possess exceptional organizational and communication skills...Full timeWork at office
- ...vital role in maintaining a high-quality workplace experience. Responsibilities include supporting day-to-day office operations, coordinating amenities, and liaising with various teams like HR and IT. The ideal candidate will have over a year of experience in a...Work at office
- ...central role in creating a high-quality workplace experience. This position supports day-to-day office operations with a focus on coordinating amenities, from restaurant services to white-glove wellness offerings, while partnering closely with teams across Events, HR,...Work at office
- ...teammates, and be part of a supportive environment that values teamwork and growth. Summary of Responsibilities Help keep our facilities and grounds safe, clean, and running smoothly Assist with general repairs, cleaning, and upkeep of buildings and outdoor areas...Seasonal work
United Scrap Metal
Cicero, IL1 day ago - A community support organization in Chicago seeks a Facilities Coordinator to manage maintenance and repairs for their facilities and vehicles. This role involves monitoring facilities, overseeing outside vendors, and performing basic repairs. The ideal candidate will...Full time
- Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator in Chicago, IL. This role is vital in supporting the Site Manager by managing operational activities and ensuring exceptional occupancy services. The ideal candidate will handle vendor management, oversee...Full time
- ...Manager to oversee day-to-day operations in Chicago, ensuring efficiency and organization. The role is full-time, focusing on facilities coordination and vendor management while supporting office technology. The ideal candidate will have 3-5 years of experience, possess...Full timeWork at office
$57k
TVG-Medulla, LLC in Oak Brook, Illinois, is seeking a Facilities Coordinator. This role involves managing facilities-related work orders, coordinating maintenance activities, and ensuring compliance with regulations. The ideal candidate will have 3-5 years of experience...Work at office- ...seeking a Manager for Workplace Services in Chicago, Illinois. The role involves strategic oversight of workplace experience and facilities operations across AMER campuses. As a leader, you will develop service delivery models, manage a high-performing team, and ensure...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Facilities Coordinator. Be the first to apply!
- facilities coordinator Chicago, IL
- facilities associate Chicago, IL
- facility analyst Chicago, IL
- correctional facilities teaching Chicago, IL
- facilities planner Chicago, IL
- facility cleaner Chicago, IL
- facility security officer Chicago, IL
- facilities maintenance supervisor Chicago, IL
- data center facility manager Chicago, IL
- facility housekeeper Chicago, IL