Executive Assistant

Executive AssistantExecutive Assistant Direct Hire; up to 100K + bonuses (big earning potential) Downtown Houston – full in officeDuties:Interact across stakeholders at all levels, demonstrating proactive approach and execute a wide range of complex and confidential administrative, personal, and operational tasksManage complex calendar and schedule for CEO and VP of HRSchedule meetings and appointments; act as 'gatekeeper'; greet visitorsPrioritize, plan, coordinate, and oversee logistics (AV, hotel, flights, catering, etc.) for on-/off-site meetingsAssist CEO and MDs with communication, file management, invoice management/tracking, creating and updating forms, filing agreements, and creating spreadsheets/PowerPoint presentationsMaintain office supplies/business cards; coordinate resolution of IT and tech issuesMaintain strict confidentiality and discretion of highly sensitive, personal, and financial mattersInterface with external customers, business partners and prospects; act as liaison and face of CEOBook travel arrangements, create itineraries, and support expense reporting processPrepare management reportsQualifications:College degree A MUST; Notary Public designation preferred10+ years of executive-level office experience; outstanding administrative/organizational skillsAdvanced Word, Excel, PowerPoint, and Outlook and Adobe; SAP or iManage preferredProfessionalism, flexibility, discretion, judgment, diplomacy, and tactHighly resourceful with strong emotional intelligence, self-motivation, and strong analytical skillsMaintain composure and handle complex problems in stressful conditionsCollaborative approach, team spirit, and positive demeanorHighly strategic, facilitative, focused, and flexible; willing to play an active, behind-the-scenes role; communication excellence – written and verbalLifelong learner and commitment to continuing education, networking, and enhancing tech skillsOther Info:Fully, in-office positionThriving, privately held company with beautiful downtown officesThis role handles frequently changing daily events and must be available for meetings and events that take place in the eveningsExemplary benefits packageFounded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!