Executive Assistant

Full Time

Location: Houston, TX (Remote & On-Site as Needed)

We are seeking a highly skilled  Executive Assistant to support a high-profile client with both professional and personal organizational needs. This role requires a proactive, detail-oriented, and resourceful individual who can anticipate needs, streamline processes, and help maintain efficiency in a dynamic and fast-paced environment.

Key Responsibilities:

• Serve as a trusted right-hand to the client, ensuring their calendar, travel, and day-to-day priorities are meticulously managed.
• Anticipate needs and proactively address tasks, minimizing the need for direction or follow-ups.
• Organize and maintain detailed notes from recorded calls, ensuring follow-ups and next steps are documented and executed efficiently.
• Work closely with the existing Executive/Personal Assistant to coordinate household and personal affairs.
• Handle household management tasks and oversee projects as needed, ensuring seamless operations.
• Coordinate complex travel arrangements with a high level of detail and foresight.
• Maintain discretion and confidentiality in all matters, acting with professionalism and integrity.
• Respond to emails, texts, and calls promptly within the client’s preferred timeframe (8 AM – 5 PM ET, with Sunday email reviews).

Ideal Candidate Profile:

• Highly detail-oriented, process-driven, and forward-thinking.
• Possesses strong organizational and problem-solving skills, with the ability to manage multiple priorities.
• Experienced in household management, event coordination, and travel planning.
• Tech-savvy, with the ability to integrate digital tools for efficiency.
• Strong written and verbal communication skills.
• “Worldly” and well-rounded with life experience that enables sound judgment and adaptability.
• Proactive and assertive in managing responsibilities without constant oversight.
• Must be comfortable working remotely and reporting on-site as needed in Houston.

Schedule & Expectations:

• Must be available to respond and assist during standard business hours and occasional weekends as needed.
• Flexibility to adjust based on the client’s travel and time zone shifts (including working earlier when the client is abroad).
• Ability to work independently while also collaborating closely with the primary Executive/Personal Assistant.

Compensation & Benefits:

• Competitive salary based on experience.
• Benefits package available.
• Opportunity to work with a high-profile executive in a dynamic and rewarding role.

ChaseSource is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information, pregnancy, or any other legally protected status.

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