Executive Assistant I

Executive Assistant Schneider Electric is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to two Vice Presidents. This role is responsible for managing complex calendars, coordinating domestic and international travel, processing expense reports, organizing meetings and events, and ensuring the smooth day-to-day operation of executive activities. The ideal candidate is an experienced administrative professional who thrives in a fast-paced environment, exercises sound judgment, maintains confidentiality, and demonstrates exceptional attention to detail while managing multiple priorities. Travel Requirement: Minimal, as needed. Location: Houston, TX What Will You Do? Executive Calendar Management Manage and coordinate complex calendars for two Vice Presidents, ensuring efficient scheduling and prioritization of meetings, appointments, and business commitments. Resolve scheduling conflicts and proactively anticipate calendar challenges. Coordinate internal and external meetings across multiple time zones. Prepare and distribute meeting agendas, materials, and follow-up action items as needed. Travel Coordination Arrange domestic and international travel, including flights, hotels, transportation, visas, and itineraries. Develop detailed travel plans and provide real-time support for travel changes and disruptions. Ensure compliance with Schneider Electric travel policies and guidelines. Expense Management Prepare, submit, and reconcile executive expense reports accurately and in a timely manner. Review expenses for compliance with company policies. Maintain records and supporting documentation as required. Administrative Support Coordinate leadership meetings, town halls, team events, and off-site meetings. Manage conference room reservations, catering, and logistics. Screen and prioritize communications, correspondence, and requests. Support preparation of presentations, reports, and business documents. Maintain organizational charts, distribution lists, and department records. Stakeholder Coordination Serve as a key point of contact for senior leaders, customers, partners, and employees. Build effective working relationships across functions and organizational levels. Facilitate communication and information flow between executives and stakeholders. Special Projects Assist with departmental initiatives and strategic projects as assigned. Support onboarding activities for new employees and leaders. Identify opportunities to improve administrative processes and efficiencies. Why Schneider Electric? At Schneider Electric, we empower all to make the most of our energy and resources, bridging progress and sustainability for all. As an Executive Assistant, you will play a critical role in enabling leadership effectiveness and supporting a high-performing organization dedicated to driving innovation and impact. What Qualifications Will Make You Successful for This Role? High school diploma required, Associate's or Bachelor's degree preferred. 5+ years of Executive Assistant or senior administrative support experience, preferably supporting senior executives. Experience supporting multiple executives simultaneously. Proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams. Experience in managing travel arrangements and expense reporting systems. Strong organizational, planning, and time management skills. Excellent verbal and written communication skills. Ability to handle confidential and sensitive information with discretion. Strong attention to detail and ability to manage competing priorities. Key Competencies Executive Presence Professionalism and Confidentiality Customer Focus Initiative and Proactive Problem Solving Organizational Excellence Adaptability and Flexibility Relationship Building Attention to Detail Effective Communication Multitasking and Prioritization Preferred Qualifications Experience supporting Vice Presidents or senior leadership within a large, global organization. Familiarity with SAP Concur or similar expense management platforms. Experience coordinating meetings across global teams and multiple time zones. Demonstrated ability to work independently and anticipate executive needs. Total Rewards At Schneider Electric, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work. Our Total Rewards is our way of saying: "We see you. We value you". It's more than just pay and benefits- it's a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker. For this U.S. based position, the expected pay range is USD 68,000 - USD 102,000 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training. Schneider Electric Total Rewards Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: medical (with member reward points), dental, vision, and basic life insurance, Benefit Bucks, flexible work arrangements, paid family leaves, well-being programs, 12 holidays per year, and 15 days of paid time off per year. Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match. Grow Your Skills and Career. We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera. Team Up in the Workplace. We encourage collaboration, recognition, sharing your voice, and an inclusive workplace. Support Your Community. We make a difference through volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits. Join Schneider Electric Looking to make an IMPACT with your career? When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork starts with us. IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world. We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one. Become an IMPACT Maker with Schneider Electric apply today! 40 billion global revenue +9% organic growth 150 000+ employees in 100+ countries Equal Opportunity Employer Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and 'inclusion' is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do. At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders.