Proposal Coordinator

Job Description

Job Description

We are looking for a Proposal Coordinator to support the development and delivery of high-quality, compliant proposal submissions for an architecture-focused organization in Boston, Massachusetts. This position plays a central role in organizing deadlines, collecting content from internal contributors and external partners, and shaping materials into clear, well-structured responses. The ideal candidate brings strong attention to detail, excellent time management, and the ability to maintain quality while working within fast-moving submission schedules.

Responsibilities:
• Coordinate the full proposal process from opportunity tracking through final submission, ensuring each deadline and requirement is met.
• Gather narratives, resumes, project examples, and supporting documentation from internal teams and subconsultants to build complete response packages.
• Review proposal materials for accuracy, consistency, formatting, and compliance with client instructions before delivery.
• Incorporate edits and stakeholder feedback into draft documents while maintaining version control and submission readiness.
• Prepare and submit completed proposals through client portals and other required delivery channels.
• Maintain organized records of pursuits, proposal content, and business development activity for future reference and reporting.
• Support the development of compelling response materials that align with RFP requirements and present the firm effectively.• Previous experience supporting proposals, bids, or RFP responses, with proposal writing exposure strongly preferred.
• Background in architecture, engineering, design, or a related services environment is preferred.
• Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively.
• Excellent proofreading and document review skills with a sharp eye for detail and consistency.
• Proficiency in Microsoft Office Suite, including Word, PowerPoint, and Excel.
• Experience with Adobe tools is highly desirable.
• Ability to work calmly and accurately in deadline-driven situations.
• Strong written and verbal communication skills for coordinating with cross-functional contributors.