Technical Services Assistant

Job Description

Job Description

Description:

JOB PURPOSE

To assist the Mark T. Coppenger Library staff with duties related to technical services, supplies, physical service, financial processing, and recordkeeping.

ESSENTIAL FUNCTIONS

Technical Services

• Check in and maintain physical journal collection.
• Coordinate with Assistant Director of Library Services regarding digital journal subscriptions and access.
• Select and purchase physical books, eBooks, and journals based on criteria determined by professional librarian staff.
• Maintain the library’s collection development policy.
• Process new acquisitions and maintain local catalog.
• Coordinate with the Assistant Director regarding digital holdings.
• Perform inventory (missing books, lost books, etc.) on the library collection.
• Perform deselection/culling of the library collection based on predetermined criteria.

Supplies / Physical Services

• Submit facilities work orders to Campus Operations as needed.
• Maintain adequate stock of library operating supplies, including supplies for coffee sales.
• Order / purchase library operating supplies.
• Maintain room reservation calendar for library study room and conference rooms.
• Maintain library doctoral carrel assignments and monitor carrels according to library policies.
• Process and sort library mail/parcels.

Financial Processing / Recordkeeping

• Receive, code, and process library invoices.
• Maintain internal accounting by entering library transactions into the library’s Excel spreadsheet.
• Maintain Excel spreadsheet of library postage costs for student accounts.
• Process and submit library credit card purchasing reports.
• Organize library files and storage.

Other Responsibilities

• Send correspondence to other campus personnel as needed.
• Perform other general office duties as needed.
• Cooperate as a team member with the library staff in performing any duty essential to the achievement of efficient library operations, such as communication, troubleshooting, and decision making.
• Assist at the circulation desk as needed.
• Take part in staff meetings as arranged by the Dean of Library Services.

BENEFIT PACKAGE

Full-Time employees are offered a comprehensive benefit package including:

• Medical
• Dental
• Vision
• Telehealth
• Health Savings Account
• Flexible Spending Accounts for Medical and Dependent Care
• Employer Paid Life & AD/D for the employee as well as dependents.
• Voluntary Life & AD/D
• Employer Paid Long Term Disability
• Voluntary Short-Term Disability
• Voluntary Supplemental Benefits
• 403(b) Retirement
• Paid Sick Leave and PTO
• MBTS / Spurgeon College Tuition Reimbursement for employee and dependents
• Access to on campus cafeteria and coffee shop
• Access to on campus gymnasium, exercise facilities, etc.

WORKING CONDITIONS

• Monday through Friday, 8 am to 4:30 pm

Requirements:

QUALIFICATIONS / REQUIREMENTS

Include, but not limited to:

• Christian with high integrity, actively pursuing a relationship with God.
• Bachelor’s Degree or equivalent, preferred.
• Previous library experience, preferred.
• Knowledge of the methods, policies, and procedures of a library as they pertain to the position.
• Able to learn and utilize new skills and information to improve job performance and efficiency.
• Working knowledge of Microsoft 365 Office Suite including Word, Excel, PowerPoint, Access, and Outlook
• Able to use library software necessary for online catalog searches, interlibrary loans, and circulation, training will be provided.
• Must possess own reliable transportation for travel between Midwestern campus buildings and offsite library storage facilities.
• Strong communication skills, both written and verbal. Including knowledge of proper English usage, punctuation, spelling, and grammar
• Able to compose business correspondence as requested.
• Able to show courtesy and wisdom in dealing with sensitive issues and in contacts with all library patrons (students, staff, faculty, trustees, and campus visitors).
• Positive attitude with a desire and willingness to learn.
• Able to multi-task, analyze workload, and prioritize as necessary for the benefit of the department.
• Strong attention to detail
• Must be able to pass background screening, including driving record.
• Eligible to work in the United States

PHYSICAL REQUIREMENTS

• Frequently required to sit or stand for periods of time at desk or computer station.
• Occasionally required to stand, walk, and reach with hands and arms.
• Able lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.