Administrative Assistant

Pay or shift range: $21 USD to $23 USD. The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons. Full-Time Requisition #: ADMIN001279 Description Givens Estates is looking for a full-time Administrative Assistant to join our Reception and Life Enrichment team! The primary purpose of your position is to serve as administrative support for Administration and serve as receptionist for the community at large. The schedule would be as follows: Thursday: 8 AM – 8 PM Friday: 8 AM – 8 PM Saturday: 8:30 AM – 7 PM What you’ll do: Answer all incoming telephone calls in a helpful and courteous manner. Greet individuals as they enter Givens Estates and provide directions as required. Monitor the lobby entrance for individuals needing assistance. Assist with administrative and word processing needs including updating policies and procedures, development of documents, written correspondence, forms, and spreadsheets. Annually audit the IL resident database, communicate with IL residents and update resident data based on responses. Manage the contract database and all supporting documentation. Update Quantum database with new and changing resident phone information. Create content and manage digital signage for improved resident and guest experience. Update various databases, reports and documents due to resident off-boarding. Perform any other duties and/or tasks that may be assigned on an as-needed basis by an authorized supervisor. What you’ll need: Must be proficient in the use of Microsoft Word, Outlook, Excel, and have the ability to learn and use MatrixCare and Microsoft SharePoint. Prior experience as an administrative assistant and/or experience working in bookkeeping is preferred. Telephone Receptionist experience is preferred. Minimum of a High School education or GED equivalent is preferred. Compensation is $21.00 - $23.00 per hour, and includes our comprehensive benefits package. Benefits Three major medical health insurance plans to choose from with dental and vision coverage at no additional cost. Free short-term disability, life insurance, and access to our employee assistance program. Paid time off (PTO) with immediate access to 5 PTO days before your 90 days. 403(b) retirement plan with up to a 6% match. Educational assistance and professional development opportunities. Flexible spending account (FSA) and access to AFLAC & Prudential Life insurance products. Fast-growing nonprofit with plenty of advancement opportunities. Plus so much more! Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr