Senior Executive Assistant (Remote)

Hey Girl Friday is seeking a skilled and proactive Senior Executive Assistant (Client Advocate) to support clients with administrative, operational, and organizational responsibilities in a fully remote environment. This role is designed for experienced executive assistants who can manage priorities, improve workflows, and provide reliable support to business leaders.

The successful candidate will act as a trusted partner for assigned clients by managing schedules, communications, projects, and daily operations. This position requires strong organizational skills, confidentiality, excellent communication, and the ability to work independently while delivering a high level of client-focused support.

Key Responsibilities

• Manage client calendars, meetings, priorities, and schedules while ensuring accuracy and avoiding conflicts.
• Handle email communication, prioritize requests, and prepare professional responses and follow-ups.
• Support operational processes by organizing workflows, managing logistics, and improving administrative efficiency.
• Coordinate projects, track deadlines, and ensure high-priority tasks are completed on time.
• Maintain confidentiality while handling sensitive client information and business operations.
• Anticipate client needs, solve problems proactively, and take ownership of assigned responsibilities.
• Collaborate effectively with clients and internal teams while maintaining professionalism.

Requirements

• Must be based in the United States.
• Minimum 5 years of experience as an Executive Assistant or in Operations.
• Minimum 3 years of experience working in a remote environment.
• Available Monday to Friday during business hours in the respective time zone.
• Ability to commit at least 20 hours per week and a minimum one-year engagement.
• Proficiency in Google Suite and Microsoft 365.
• Experience using multiple project management tools.
• Strong written and verbal communication skills.
• Reliable internet connection and professional home office setup with computer, webcam, and necessary devices.
• Ability to organize workload based on priorities and deadlines.

Strong knowledge of

• Executive Administration & Calendar Management
• Google Suite, Microsoft 365 & Project Management Tools
• Remote Operations, Client Communication & Workflow Improvement Bachelor's Degree Preferred in Business Administration, Management, or a related field