ADMINISTRATIVE SUPPORT ASSISTANT (OA) Jobs

Job Title

Facilities Management Specialist

Job Description

Duties:

• Maintain accurate and up-to-date facilities records for all maintenance and sustainment actions loaded into the Recruiting Facilities Management Information System (RFMIS).
• Enter all maintenance requests received from recruiting stations into the RFMIS system by category (e.g., Routine, Safety, Security, Emergent, etc.) to ensure proper prioritization by the Army Corps of Engineers.
• Maintain a facilities utilization program by creating a folder for each recruiting station with current points of contact, service call logs, floor plans, photos of the station, copies of the lease and all other pertinent facilities data.
• Conduct required semi-annual, annual, and tri-annual inventories, generating reports and queries as required.
• Prepare centralized purchase requests for specific, clearly defined supply items, equipment and services.
• Ensure supply requisitions are in compliance with budget and procurement rules, regulations, and policies.
• Perform administrative and training functions of all assigned military and civilian members regarding travel orders.
• Be the Agency Program Coordinator (APC) for all travel credit cards held by command members and ensure travel accounts are in good standing.
• Act as a liaison between command travel cardholders and the bank-card vendor for billing and activation/deactivation requirements.
• Prepare correspondence, reports, spreadsheets, and other documents as needed for leadership decision-making.

Requirements:

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov.
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications:

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Coordinating facility maintenance and property accountability; 2) Preparing purchase requests and monitoring supply inventories; 3) Managing travel authorizations, vouchers, and credit card accounts (e.g., DTS/GTCC); and 4) Drafting operational correspondence and data reports using office automation tools. Additional qualification information can be found from the following Office of Personnel Management website: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education: This job does not have an education qualification requirement.

Additional information: This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.