AI-Forward Executive Assistant

Job Description

Job Description

AI-Forward Executive Assistant

Brentwood Associates | West LA
Full-time | In office Monday through Thursday, with Flexible Fridays

 
Who We Are

Brentwood Associates is an established Los Angeles-based private equity firm investing in middle-market growth businesses. We focus on essential services and products, including tech-enabled business services and software. Since 1984, we've backed 50+ companies with a combined transaction value above $7 billion, partnering with ambitious management teams to scale great businesses, usually through control deals in fragmented markets. Learn more at

Who We're Looking For

Brentwood is seeking an Executive Assistant to support a tenured Partner and other senior members of our Investment and Growth and Operations Team. You’ll help protect the Partner’s time, manage competing priorities, and keep commitments on track. We’re looking for a proactive, highly organized professional who anticipates needs, communicates clearly, and follows through with sound judgment and discretion.

You’ll also work closely with the Executive Assistant team to plan and execute the firm’s largest events, coordinate calendars across the firm, and share hands-on responsibility for day-to-day office administration. Together, you’ll keep the office running smoothly and help foster a high-performing, engaged culture.

 
This full-time role is based in West LA near Westwood. Brentwood has a strong in-office culture, with colleagues working together Monday through Thursday, plus Flexible Fridays, as detailed below. We’re looking for someone who enjoys working in person and can reliably commute to the office.

 
What You'll Do

• Anticipate the Partner’s needs, help prioritize commitments, and ensure follow-through on key initiatives. Proactively manage the details to protect the Partner’s time, remove distractions, and keep things moving.

• Serve as the primary point of contact for the Partner, coordinating communications with colleagues, senior executives, Limited Partners, investor relations contacts, investment bankers, and other deal sources. Handle sensitive information with professionalism and discretion.

• Manage complex calendars, scheduling meetings, coordinating calls, and handling logistics for board meetings, investor meetings, and industry events.

• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries leveraging Egencia, our travel platform.

• Handle expense reporting and reimbursements, using Ramp to process and track expenditures.

• Support the Partner with personal needs as they arise, such as coordinating appointments and the occasional errand.

• Support office operations by screening calls and emails, assisting with employee onboarding and recruiting, coordinating vendors, meals, and catering, handling building maintenance requests, and managing office and kitchen supplies. Our EAs work collaboratively to ensure the office runs smoothly.

• Work closely with the Executive Assistant team to organize and execute firm-wide events such as offsite planning sessions, quarterly outings, Limited Partner Advisory Board meetings, and the Annual General Meeting.

• Assist in managing Brentwood's external communication channels, including our website, LinkedIn, Instagram, and email marketing.

• Identify ways to improve efficiency and streamline processes, including leveraging technology, automation, and AI-enabled tools to reduce manual work and enhance team productivity.

• Support team initiatives and act as a resource for all colleagues.

Requirements

What You Bring

• 3+ years of administrative support experience, preferably in a scaling professional services, startup, or other entrepreneurial setting.

• Strong attention to detail, excellent follow-up skills, and a proactive approach to problem-solving.

• Uncompromising judgment and discretion in handling sensitive and confidential information.

• Exceptional multitasking and organizational skills. Grace under pressure is a must!

• Strong interpersonal skills and a customer service mindset. You'll be working with executives, investors, and key stakeholders.

• A technology-forward mindset: curious about new tools, including AI, and eager to put them to work for you and the EA team.

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience with tools such as Zoom, Teams, Slack, Ramp, Egencia, DocuSign, and Adobe Acrobat Pro.

• Curious about new tools, including AI, and eager to put them to work for you and the EA team. CRM experience is a plus.

• Extensive experience coordinating travel and familiarity with airline, hotel, and credit card reward programs.

• Excellent written and verbal communication skills.

• Occasional after-hours availability may be required.

• Bachelor's degree or equivalent experience.

Benefits

What’s in it for you

Brentwood offers a competitive total rewards package.

• 401(k) with an employer profit-sharing contribution, currently 5% of eligible compensation

• Unlimited PTO and paid holidays. Work hard, recharge when you need to.

• Flexible Fridays: work from the office or from home

• Lunch on us on in-office days, with a fully stocked kitchen

• Free parking and an onsite gym

• Medical/Rx, dental, and vision

• FSA, Dependent Care FSA, and HSA options

• Employer-paid basic life insurance, with voluntary supplemental options

• Short- and long-term disability coverage, plus an Employee Assistance Program

• Base salary commensurate with experience, plus a performance-driven annual bonus

 
Apply

We review applications on a rolling basis until the role is filled, so apply early.

 
Equal Opportunity Employer. Brentwood is committed to an inclusive, respectful workplace where diverse perspectives make for stronger teams and better decisions. We hire based on qualifications, merit, and business needs, without regard to race, color, religion, national origin, sex, pregnancy or related medical conditions, sexual orientation, gender identity or expression, age, disability, veteran status, genetic information, or any other characteristic protected by law.

 

We are not accepting unsolicited resumes from search firms. Any resume sent to anyone at Brentwood without a signed written agreement becomes Brentwood's property, and no fee will be owed. Consider it a freebie.