Human Resources Coordinator, The Harry Ransom Center

Job Posting Title:Human Resources Coordinator, The Harry Ransom Center-Hiring Department:Harry Ransom Center-Position Open To:All Applicants-Weekly Scheduled Hours:40-FLSA Status:Exempt from FLSA-Earliest Start Date:May 30, 2026-Position Duration:Expected to Continue-Location:UT MAIN CAMPUS-Job Details:General NotesAbout the Harry Ransom CenterThe Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.PurposeReporting to the Associate Director for Operations, the Human Resources Coordinator will support daily functions and processes of human resources transactions for approximately 150 exempt and non-exempt employees, Graduate and Undergraduate Research Assistants, Federal Work Study students, hourly employees, fellows, and volunteers.ResponsibilitiesServe as first point of contact for onboarding and offboarding cycles of all staff, students, volunteers, fellows, and other position types as assigned. Ensure accurate and timely completion of documentation and communication required to begin and end HRC appointments.Accurately maintain human resource data including Workday organizational charts and personnel pipeline databases in order to prepare weekly reports for the Associate Director for Operations and Head of Finance & Administration.Oversees the timesheet process for Ransom Center staff to ensure compliance with university policy and send reminders as needed. Assist staff and supervisors with understanding proper timekeeping practices. Manage access to electronic timesheets, and work with staff and supervisors to make adjustments to leave balances as needed. Liaise with UT Human Resources office regarding leave management, timekeeping, and Family Medical Leave.Answers common staff questions related to HRC and UT policy and procedure by liaising with Human Resource Services, Payroll Services, International Student and Scholar Services, Employee Assistance Program, and other University units.Appropriately process sensitive personnel paperwork, ensuring confidentiality. Compile, maintain, retain, and dispose of confidential records as prescribed by state and federal law.Assist on special projects as needed.Required QualificationsBachelor’s Degree in business, human resources or a related field with coursework in business, accounting, human resource management, or professional writing.Two years of experience in human resources.Experience with Workday and other UT systems.Demonstrated experience in confidential employee relations and records.Advanced proficiency in M365 Suite.Relevant education and experience may be substituted as appropriate.Preferred QualificationsProfessional HR certification such as SHRM-CP/SCP or PHR/SPHRDemonstrated experience developing and implementing HR strategies, policies, and programs aligned with organizational goalsExperience with Workday and FRMSTrack record of improving employee engagement, retention, and organizational culture initiativesExperience managing change initiatives and supporting organizational growthSalary Range$54k, non-negotiableWorking ConditionsStandard office conditions including repetitive use of a keyboard at a workstation.Moving and lifting of up to 40 lbs.Walking or traversing on campus for up to 20 minutes.Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportant for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.-Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.-Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.-Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.-Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.-Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.-Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.-E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]-Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. #J-18808-Ljbffr University of Texas