Clerk IV

Job Title

Performs advanced (senior-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, and accounting; Work involves compiling and tabulating data, checking documents for accuracy, handling and transporting documents and/or stock and inventory, and maintaining files; May train others; May supervise the work of others; Works under limited supervision with considerable latitude for the use of initiative and independent judgment.

Examples Of Work Performed

Oversees, prepares, edits, and reconciles discrepancies in, and reviews for accuracy and completeness reports, purchase orders, correspondence, summaries, manuals, vouchers, journals, ledgers, requisitions, records, and other related forms. Answers inquiries regarding procedures and policies, and provides routine information to the public by mail or telephone. Posts information to agency records and modifies forms or records. Assembles, organizes, and tabulates data, and develops charts, graphs, and tables. Maintains and/or oversees the maintenance of files, materials, and supplies, and oversees the receiving, storing, and issuing of stock items. May open and distribute incoming mail and prepare mail-outs. May perform data entry and retrieval and arithmetic computations. May maintain office schedules and appointments. May perform back-up receptionist or telephone switchboard duties. May receive, maintain accountability for, and forward payments to the appropriate agency staff. May screen applicants and assist in orienting employees; may conduct preliminary interviews. May administer employment tests. May arrange the scheduling, transfer, and display of surplus property. May make arrangements for or obtain bids for repairs and services. May inspect merchandise for quality and compliance with specifications. May train, oversee or supervise the work of others. Performs related work as assigned.

Education And Experience

One academic year from an accredited college or university. One (1) year of related experience may be substituted for one (1) year of education. Three (3) years of progressive experience in clerical work. Certificates, Licenses and Registration: Must have a current valid Texas motor vehicle operator's license. Must be able to be insured by the County's insurance carrier.

Knowledge, Skills And Abilities

Knowledge of business or program terminology, office procedures, spelling, punctuation, grammar, and arithmetic; of records administration and maintenance techniques and procedures; of warehousing procedures; and of state purchasing policies and procedures. Skill in using a personal computer and office equipment; MS Word and Excel. Ability to make arithmetic computations; to prepare and maintain detailed records, files, and reports; to transfer stock from one location to another; to maintain files, and to train or supervise the work of others. Supervisory skills preferred.