Administrative Coordinator

Administrative Coordinator (Regular, Full-Time)

Reporting to the Vice President of People & Culture, the Administrative Coordinator provides high-level administrative and operational support and contributes to the overall effectiveness of the People & Culture department. This role serves as a key partner in coordinating department initiatives, managing communications, and ensuring smooth execution of priorities.

Responsibilities:

• Supports strategic People & Culture initiatives and special projects led by the VP
• Manages the VP's calendar, including scheduling meetings, prioritizing requests, and resolving conflicts
• Maintains P&C department events schedule on the museum's event calendar and updates department calendar every month
• Prepares agendas, reports, and briefing materials for internal and external meetings
• Drafts and manages correspondence on behalf of the VP
• Coordinates department communications, including announcements and updates
• Tracks progress on strategic priorities and ensures timely follow-up on action items
• Compiles and formats reports, dashboards, and presentations
• Maintains tracking system for key metrics
• Updates and maintains the museum's organizational charts
• Prepares and sends exit paperwork to departing employees and coordinates related mailings
• Processes department invoices, expense reports, and travel request forms, and provides a monthly budget report to the VP
• Coordinates annual People & Culture team retreat
• Responds to inquiries and emails in a timely manner
• Handles confidential information with discretion and security
• Performs other related duties as assigned

Benefits:

• The expected hourly range for this Los Angeles, CA-based position is $26.50- $28.85, subject to change, and the position is eligible for LACMA's comprehensive benefits package, including a pension plan.
• LACMA is committed to providing its employees with valuable and competitive benefits as a core part of a strong overall employee experience.

Qualifications:

• A bachelor's degree in Human Resources Management, Business Administration, or a related field
• Minimum 3 years of administrative experience supporting senior executives, preferably in a human resources or a nonprofit environment
• Highly proficient in Google Suite and HRIS systems