Administrative/Staffing Coordinator

Primary Job Title: Non-Clinical - Administrative/Staffing Coordinator

Location: Beverly Hills, CA

Onsite Flexibility: Onsite

Contract Details:

• Position Type: Contract
• Contract Duration: 13 weeks
• Pay: $25/hr
• Shift / Schedule: 8 hours between 8:00 AM - 8:00 PM, 1 weekend day per month
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary: This role is responsible for developing and maintaining comprehensive staff and provider schedules while ensuring appropriate coverage for all clinic shifts. The position requires monitoring staffing levels, processing time-off requests, and collaborating with HR and Payroll to reconcile schedules with recorded time off.

Key Responsibilities:

• Develop and maintain comprehensive staff and provider schedules, ensuring appropriate coverage for all clinic shifts
• Enter, update, and adjust schedules in UKG (Kronos) to reflect real-time staffing changes
• Monitor staffing levels and address last-minute changes (illnesses, emergencies, or volume changes) promptly
• Ensure all scheduling complies with policies, labor laws, and departmental guidelines
• Publish schedules on a regular cycle and communicate changes clearly and in advance
• Coordinate weekend and holiday staffing, implementing fair rotating schedules and ensuring adequate coverage
• Receive and process time-off requests, verifying eligibility and obtaining necessary approvals
• Update schedules to reflect approved time off and arrange coverage as needed
• Track attendance and availability, reporting concerns to management as appropriate
• Collaborate with HR and Payroll to reconcile schedules with recorded time off
• Perform routine audits of schedules to verify accuracy and compliance with regulations
• Monitor adherence to work-hour limits, overtime rules, and departmental policies
• Prepare and present staffing reports using UKG, Excel, or Tableau to inform leadership decisions
• Recommend process improvements based on audit findings and operational feedback

Education Requirements:

• High school diploma or GED

Required Experience:

• 1 year of recent experience working in an outpatient clinic or medical office setting

Nice-to-Have Experience:

• 2 years of recent experience in large-scale staff and physician scheduling

Required Skills:

• Experience with EPIC or FAST
• Ability to read, understand, and respond to detailed oral and written instructions

Preferred Skills:

• Certification in healthcare administration or scheduling
• Understanding of medical terminology
• Experience with UKG

About GTT: GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-05285