Executive Administrative Assistant

GISI Consulting Group (GCG) is a top 10 global provider of program and project management and engineering consulting services delivering outcomes and solutions for some of the most complex challenges. We deliver services in infrastructure & mobility, earth & water, and government & society segments across more than 100 countries. With over 5,000 projects annually and a global team of over 8,000 professionals, our advisory, consulting, design and program management capabilities enable us to create a safer and more sustainable world. Learn more about GGC at Position Overview GCG is seeking a highly experienced Executive Administrative Assistant to provide direct, daily support to the CEO and his leadership team. This is a high-visibility, trusted partner role requiring the highest level of professionalism, discretion, and adaptability to effectively manage a dynamic and high-profile environment. This person will work to deliver seamless administrative, logistical, and operational support, ensuring the executive's efficiency and effectiveness across a wide array of engagements with clients, and other key stakeholders. The ideal candidate is proactive, anticipates needs before they arise, operates with minimal direction, and thrives in a fast-paced setting. Location This role is based in the greater Salt Lake City, Utah area (Park City, Sandy, SLC) with the expectation to work in an office environment up to 4 days per week. The ability to work virtually when needed and the flexibility to provide overtime support (either for an event or travel assistance) is required. Reporting This role will directly report to the GCG Chief of Staff, while also responding to direct requests from the CEO Job Duties / Responsibilities Executive & International Travel Management Independently plan and execute intricate international and domestic travel arrangements, including flights, accommodations, visas, ground transportation, and security protocols Prepare and distribute detailed daily itineraries and briefing materials for travel Proactively plan and anticipate executive needs, resolving conflicts before they occur Ability to move quickly and manage last‑minute changes and shifting priorities Ensure a seamless, high‑quality travel experience Demonstrate a proactive mindset to ensure best‑in‑class executive travel support Local Office Support Proactively manage and optimize the executive's complex and dynamic calendar, strategically prioritizing engagements and ensuring seamless coordination across multiple time zones with senior leaders in government, finance, and other sectors Coordinate scheduling across internal leadership, external stakeholders and global time zones Manage meeting logistics, including conference rooms, virtual links and catering Performs office management tasks including maintaining records, ordering supplies, scheduling support service vendors, guest registration, communication with the building management when required Maintain flexibility to work outside hours if needed for an event or travel support Skilled Microsoft Office Capabilities Assist executives with Word, Excel and PowerPoint Using Word and Excel, performs administrative and analytical tasks including drafting letters, memos, reports, spreadsheets and analysis Using PowerPoint, assist in presentation preparation and other documents that may be needed to prepare for meetings Provide basic IT applications support to executives on site or refer to IT help desk for assistance Other Duties Perform basic financial record‑keeping including recording expenses, reviewing invoices, and processing for approval Maintains detailed and accurate records and files. Organize and maintain hard copy and electronic filing systems. Manage centralized document sharing systems and access Liaise with external IT help desk and technical support to ensure all office systems are secure and operational, including printers and copiers Qualifications 5+ years of experience providing support to executive leaders in a fast‑paced, high‑performance environment Demonstrated ability to manage multiple priorities, anticipate needs, and proactively adapt to rapidly changing demands Exceptional written and verbal communication skills, with the ability to interact effectively and professionally with high‑profile executives, government officials, and external stakeholders A proactive and resourceful approach to problem‑solving, with the ability to anticipate challenges, identify solutions, and take initiative to improve processes and efficiencies Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams, and other relevant software applications Unquestionable integrity and a commitment to maintaining the highest level of confidentiality Prior experience working with a global organization is highly preferred What We Offer Compensation commensurate with experience Above industry salary and performance‑based bonuses A collaborative culture that values innovation, integrity, and impact EEO Statement GISI is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. #J-18808-Ljbffr