Administrative Assistant 3

Administrative Assistant 3

The Washington State Investment Board (WSIB) is a dedicated global investment management organization with over $233.9 billion in assets under management. The WSIB's globally diversified portfolios are comprised of more than 17,000 holdings across 91 countries on 6 continents and in 50 currencies. The WSIB's central mandate is to maximize return at a prudent level of risk. The WSIB manages investments for 18 retirement plans for public employees, teachers, school employees, law enforcement officers, firefighters, and judges. We also manage investments for several other important public funds that benefit Washington's industrial insurance program, colleges and universities, and developmental disability programs. The WSIB's excellent investment performance dramatically contributes to the state's bottom line.

The WSIB operates in a hybrid work environment. Due to the operational nature of this position, regular onsite work is required to support business operations. Telework opportunities are available when consistent with business needs and assigned duties.

Duties

This recruitment will remain open until August 17, 2026. Applicants will be reviewed as they are received, and we encourage interested applicants to apply early.

The WSIB is seeking a qualified candidate to join our Legal, Risk, and Compliance (LRC) team as an Administrative Assistant 3 (AA3). This position provides professional administrative support to the LRC team and agency, with a focus on public records, contracts administration, and investment compliance. Reporting to the Procurement and Legal Services Manager, the AA3 serves as a trusted resource by coordinating meetings, preparing and proofreading documents, supporting committee operations, maintaining accurate records, tracking action items, and providing responsive customer service while exercising sound judgement, discretion and exceptional attention to detail.

IF SELECTED FOR THIS OPPORTUNITY, YOU WILL:

• Provide administrative support to the LRC unit.
• Support public records and records management activities by organizing records, maintaining tracking systems, researching and compiling information, and ensuring compliance with records retention laws.
• Support procurement and contracting functions by preparing and routing contract documents, maintaining contract records, and assisting with procurement reporting and documentation.
• Assist with regulatory, compliance, ethics, and government process activities by maintaining accurate records, compiling information for regulatory filings and reports, and monitoring compliance documentation.
• Deliver exceptional customer service to internal and external stakeholders.
• Coordinate calendars, meetings, and appointments, including scheduling, agenda preparation, document distribution, and follow up.
• Prepare, proofread, edit, and format correspondence, reports, presentations, and other professional documents.
• Maintain organized administrative files and tracking systems using attention to detail and accuracy.
• Utilize Microsoft Office applications to produce accurate, high-quality work products.
• Exercise sound judgement, discretion, and diplomacy when handling confidential information and supporting sensitive legal, regulatory, and business processes.
• Prioritize competing assignments, anticipate administrative needs, and meet established deadlines.
• Perform other administrative duties as assigned.

The LRC team maintains a supportive and collaborative work environment where all voices are heard. We are looking for a skilled administrative professional with experience in administrative functions who can anticipate needs, is dedicated to the success of the team, and willing to be flexible in order support workload spikes within the unit. The right candidate values collaboration, contributes ideas, and supports team success regardless of their direct role in a project and strives to embody the WSIB's values of integrity, openness, patience, belonging, excellence, service, and innovation.

Qualifications

COMPETITIVE APPLICANTS WILL HAVE:

• Administrative support experience in a professional office environment.
• A strong commitment to providing excellent customer service.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to prepare clear, accurate, and professional business documents.
• Experience coordinating calendars and meetings in a complex environment.
• Ability to interpret policies and procedures and apply them accurately in day-to-day work.
• Ability to work independently while collaborating effectively with a diverse group of internal and external partners.
• Possession of a Washington state license as a notary public, or ability to obtain such a license within three months of hire.

THE STRONGEST APPLICANT WILL HAVE:

• Three (3) or more years of progressively responsible experience in a similar administrative support role.
• Superior verbal and written communication skills, including experience preparing professional correspondence, meeting materials, taking meeting minutes, and communicating effectively with leadership and stakeholders.
• Advanced proficiency with Microsoft Office, including Outlook calendaring and Word document formatting.
• Demonstrated ability to learn new software applications and business systems.
• Exceptional organizational skills, attention to detail, and customer service.
• Proven ability to manage competing priorities while producing accurate, high-quality work.
• Demonstrated experience exercising tact, diplomacy and discretion when handling sensitive and confidential information.

If your experience or qualifications look different from what we have identified and you think you can be successful in this position, please address this in your cover letter.

Supplemental Information

In addition to a complete profile, please include:

• A cover letter specifying why this position is of interest to you and how you meet the qualifications listed above. This letter should be no more than two pages.
• A current chronological resume.

BACKGROUND CHECK: Prior to a new hire, a background check including reference checks, education verification, credit check, and criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining applicant's suitability and competence to perform in the position.

At the WSIB you'll experience true work-life balance and talented, passionate co-workers focused on maximizing the investment returns for the exclusive benefit of the beneficiaries. The WSIB is a respected institutional investor and thought leader in its industry and we value diverse perspectives and life experiences. WSIB is open to candidates who may require employment-based visa sponsorship. Sponsorship decisions are made based on position requirements, business needs, candidate qualifications, and applicable immigration regulations.

The WSIB is an equal opportunity employer. Women, people of color and those representing diverse ethnicities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Employees may be eligible for the following benefits:

Medical, Dental, and Vision for employee & dependents; Public Employees Retirement System (PERS); Vacation, Sick, and other Leave; 11 Paid Holidays and 1 Personal Holiday per year; Public Service Loan Forgiveness; Long Term Disability; Life Insurance; Deferred Compensation Programs; Dependent Care Assistance Program (DCAP); Flexible Spending Arrangement (FSA); Employee Assistance Program; Commute Trip Reduction Incentives; professional development opportunities; flexible work schedules; and participation in the Combined Fund Drive; and SmartHealth.