Administrator (Joint Genome Institute)

Administrator (Joint Genome Institute)

Berkeley Lab's (LBNL) Joint Genome Institute (JGI) has an opening for an Administrator (open to internal applicants only) to join their Administrative Services Team! In this exciting role, you will provide administrative and operational support to JGI leadership, including the Deputy for Science Programs and Chief Informatics Officer. This position supports major scientific initiatives such as the National Microbiome Data Collaborative (NMDC) and DOE funded projects including BRIDGE and FORGE. You will be responsible for coordinating projects and events, managing calendars and travel, supporting scientific seminars, facilitating communications, and helping implement operational and technical solutions. This role works closely with senior leaders and collaborates with partners across national laboratories, universities, and external organizations. The JGI is a global leader in genome science, helping shape the future of biological discovery through advanced genomic capabilities, expert support, and large-scale, AI-ready data resources. As a Department of Energy (DOE) Office of Science user facility supported by the Biological and Environmental Research (BER) program, JGI advances BER's mission to achieve a predictive understanding of complex biological, Earth, and environmental systems in support of the nation's energy and infrastructure security. Through world-class capabilities in genome sequencing, synthesis, transcriptomics, metabolomics, natural products, and data science, JGI supports cutting-edge research on plants, fungi, algae, microorganisms, and microbiomes. JGI is headquartered in Berkeley, CA at Berkeley Lab's Integrative Genomics Building (IGB). This position has an anticipated start date of August 3, 2026.

We're here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!

Why join Berkeley Lab? We invest in our employees by offering a total rewards package you can count on: exceptional health benefits, generous paid time off, sick time off, and holidays. A culture where you'll belong - we are invested in our teams!

What You Will Do:

• Provide administrative support to the JGI Deputy for Science Programs and Chief Informatics Officer.
• Serve as a primary contact for internal and external inquiries and communications.
• Support operations for the NMDC, BRIDGE, and FORGE programs.
• Coordinate complex travel arrangements and reimbursements for JGI Leadership.
• Manage the weekly SciFo Seminar Series, including speaker coordination, logistics, recordings, and content distribution.
• Plan and coordinate scientific events, workshops, reviews, retreats, and meetings across multiple institutions.
• Support keynote and invited speakers for the Annual JGI User Meeting, including travel, presentations, and onsite event coordination.
• Facilitate communication among JGI Leadership, partner laboratories, universities, and external organizations.
• Draft and edit reports, presentations, correspondence, and other confidential materials.
• Develop and implement operational and technical solutions, including surveys, website updates, databases, and virtual meeting support.
• Partner with Area administrative staff on projects in support of the Biosciences Area overall.
• Work collaboratively with other staff to design and create templates, forms, websites, and other forms of media for JGI Operations websites.
• Collaborate with administrative leadership to continuously improve workflow and administrative management.

What We Are Looking For:

A minimum of 5 years of relevant experience providing administrative and operational support to senior-level management in a professional, academic, or research environment. Demonstrated experience delivering high-level administrative support, encompassing email correspondence, calendar management, scheduling, travel coordination, expense reports, meeting planning, project coordination, data management, report generation, and navigating complex computerized systems. Experience providing executive level and project management oriented support using prominent cloud-based software platforms and applications, including Google Applications Suite, MS Office Suite, Smartsheet, Jira, Adobe Acrobat, and Zoom video conferencing on Mac or PC platforms. Experience with event planning, including the planning, coordination, and execution of high-level events, executive meetings, and organizational functions, ensuring seamless logistics, effective stakeholder engagement, and alignment with organizational goals for both in-person and virtual environments. Demonstrated written communication skills, with a history of producing professional, error-free emails, documents, reports, and presentations. Exceptional organizational skills, showcasing the ability to manage competing priorities, meet deadlines, take initiative, and adapt quickly to changing work priorities. Demonstrated problem-solving skills, with the ability to assess a wide range of issues, develop creative solutions, and recommend alternative approaches. Proven oral and interpersonal skills, including the ability to maintain professionalism, discretion, and confidentiality while interfacing with personnel at all organizational levels, internally and externally. Demonstrated ability to interpret policies and procedures, develop recommendations, implement process improvements, and manage moderately complex to complex, sensitive, and time-critical assignments. Outstanding customer-focused administrative support, characterized by diplomatic and professional interactions with both internal and external customers.

Desired Skills/Knowledge: A Bachelor's Degree (or equivalent knowledge/training) in Business Administration or a related field. Experience with Berkeley Lab systems and tools (LETS, FMS, Trex, RezDesk, Cognos, etc.) Knowledge of Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, and federal policies, procedures, and regulations. Experience supporting scientific, technical, or research programs. A valid California Driver's License. Ability to work evenings and/or weekends as needed. Ability to transport goods and materials between multiple Lab sites as needed.

Additional Information:

Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Wednesday, July 1, 2026. Applications will be accepted until the job posting is removed. Appointment Type: This is a full time, career appointment, exempt from overtime pay (monthly paid). Salary Range: This position is represented by a union for collective bargaining purposes and has a budgeted salary of $75,684 - $105,122 annually for job code A40.2. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate's qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement). Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment. Work Modality: This position is eligible for a hybrid work schedule - a combination of teleworking and performing work on site at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA 94720. A minimum of 1 onsite day per week is required, including Thursdays. Work schedules are dependent on business needs. Individuals working a hybrid schedule must reside within 150 miles of Berkeley Lab. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information click here). Relocation Assistance: This position is not eligible for relocation assistance. Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position. Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law. Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.