Executive Assistant to the Executive Director at Nivishe Foundation

Executive Assistant to the Executive Director at Nivishe Foundation The Executive Assistant (EA) will provide high-level executive, administrative, and strategic support to the Executive Director, enabling effective leadership, decision-making, and organizational performance. The role requires exceptional professionalism, discretion, communication skills, and the ability to manage complex priorities in a fast‑paced nonprofit environment. Key Responsibilities Executive & Administrative Support Serve as the primary point of contact for the Executive Director, managing all incoming communications, correspondence, and requests with professionalism and confidentiality. Manage and optimize the Executive Director’s calendar, meetings, and appointments, ensuring effective prioritization aligned with organizational goals and deadlines. Anticipate the Executive Director’s needs and proactively address administrative requirements to ensure seamless daily operations. Travel & Logistics Management Coordinate complex domestic and international travel, including flights, accommodation, visas, transport, and itineraries, ensuring cost‑effectiveness and efficiency. Prepare travel briefs, meeting packs, and post‑travel follow‑ups as required. Communication & Documentation Draft, review, and edit high‑quality correspondence, presentations, reports, briefing notes, and speeches for internal and external stakeholders. Maintain organized and secure filing systems for executive documents, contracts, and confidential records. Oversee ED’s and Organization’s branding/marketing and communications. Meetings, Events & Board Support Coordinate and facilitate meetings, conferences, Board sessions, donor engagements, and high‑level events involving the Executive Director. Prepare agendas, briefing materials, minutes, and action trackers, and follow up to ensure timely execution of decisions. Support governance processes by coordinating Board documentation, schedules, and compliance requirements as needed. Stakeholder Engagement & Liaison Act as a liaison between the Executive Director and internal departments, Board members, partners, donors, government stakeholders, and service providers. Manage correspondence and ensure timely follow‑up on commitments, requests, and deliverables. Research & Strategic Support Conduct background research, prepare briefs, and synthesize information to support executive decision‑making, presentations, and external engagements. Support the Executive Director in monitoring priorities, tracking deliverables, and advancing strategic initiatives. Financial & Operational Administration Support expense tracking, reimbursements, procurement documentation, invoice processing, and basic financial administration in line with organizational policies. Assist with compliance documentation, contract management, and operational coordination as required. Confidentiality & Professional Standards Handle sensitive and confidential information with the highest standards of integrity, discretion, and professionalism. Uphold organizational values, ethical standards, and safeguard policies. Other Duties Perform any other duties as assigned by the Executive Director or senior management consistent with the role’s scope. Qualifications Education : Bachelor’s degree in business administration, Communications, International Relations, Management, or related field Experience : Minimum of 3–5 years’ experience providing high‑level executive or personal assistance to senior leaders, preferably in NGOs, international organizations, or mission‑driven institutions Calendar Management : Demonstrated experience managing complex calendars, international travel, and high‑level stakeholder engagements Communication Skills : Exceptional written communication skills, including drafting executive correspondence, reports, and presentations Professionalism : High level of professionalism, discretion, emotional intelligence, and judgment Organizational Skills : Strong organizational, multitasking, and time‑management skills with proven ability to meet tight deadlines Method of Application Submit your application to View email address on click.appcast.io by 4th February 2026 Include a detailed CV highlighting relevant executive support experience Include a cover letter outlining your motivation and fit for the role Include two professional references (will be contacted only after interview) #J-18808-Ljbffr Activejobs