Office Manager - Tempe, AZ

At Zelis, we Get Stuff Done. So, let's get to it!


A Little About Us


Zelis is modernizing the healthcare financial experience across payers, providers, and healthcare consumers. We serve more than 750 payers, including the top five national health plans, regional health plans, TPAs and millions of healthcare providers and consumers across our platform of solutions. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts - driving real, measurable results for clients.

A Little About You


You bring a unique blend of personality and professional expertise to your work, inspiring others with your passion and dedication. Your career is a testament to your diverse experiences, community involvement, and the valuable lessons you've learned along the way. You are more than just your resume; you are a reflection of your achievements, the knowledge you've gained, and the personal interests that shape who you are.

Position Overview
Zelis Healthcare is growing and expanding, and we're launching a state-of-the-art Production Facility in Tempe, AZ! This is your chance to join and get in on the ground floor with an incredible team from day one.

If you're looking for more than just a job - if you want to grow with a fast-moving healthcare technology leader - this is it!

This facility processes and mails over 1.4 million packages daily for more than 500 clients, making it a vital hub in our mission to transform healthcare communications.

Why Zelis:

• Be part of a rapidly growing healthcare tech innovator
  
• Thrive in a high-energy, team-driven environment
  
• Competitive pay + annual performance bonus
  
• Comprehensive health & welfare benefits, 401(k), PTO, and paid holidays
  
• On-site gym, weekly free lunches, and monthly celebration
  

Full-time in-office role Hours: 7am - 4pm or 7:30am - 4:30pm (Monday - Friday)

What You'll Do:

• Open and maintain reception/lobby area.
  
• Distribute visitor badges/collect at end of stay.
  
• Responsible for the management of all visitors, vendors, etc. Follow Zelis protocols as it pertains to entering Zelis' space. Provide security team monthly visitor logs for reporting/auditing purposes.
  
• Order kitchen/office supplies.
  
• Stock kitchen, break rooms, and office supplies.
  
• Process requisitions for supplies and equipment (non-project based).
  
• Handling of all incoming/outgoing USPS/carrier packages.
  
• Tour the entire space weekly to ensure it is clean and in order.
  
• Stock larger conference rooms with supplies (pads, pens, etc.).
  
• Clean out workstations/offices when necessary.
  
• Submit work orders with property management follow through until completion.
  
• New hire onboarding (preparation of space, building access, signage, etc.).
  
• Ordering of weekly lunches for all shifts. Manage all facility location activities.
  
• Assist with in-office meetings to include setting up meetings, catering, food deliveries, etc.
  
• Floorplan coordination.
  
• Work with facility team members on policies and procedures.
  
• Emergency evacuation team member/coordinator.
  
• Disseminate relevant Zelis/building related communications to location's distribution list.
  
• Supports Facilities team/projects and any special initiatives as needed.
  
• Assist other departments with in-office needs, as necessary.
  
• Assist Facility Manager with projects and special initiatives as assigned.
  

What You'll Bring to Zelis:

• 2-3 years equivalent relevant work experience.
  
• Demonstrated experience in event coordination.
  
• Strong experience in Microsoft Office Suite. (Excel, PowerPoint, Word).
  
• Excellent written, verbal, negotiation, and planning skills.
  
• Have a "hands on" approach working in a fast-paced environment, solve problems effectively and creatively while maintaining a high level of flexibility, professionalism.
  
  
• Excellent communication and influencing skills at all levels of the organization; calm under pressure.
  
• Mature interpersonal skills with ability to interact with diverse audiences.
  
• Proven positive experience collaborating with vendors/stakeholders.
  
• Ability to work independently and as a member of a team.
  
• Ability to manage multiple projects and priorities simultaneously.
  
• Excellent organizational skills.
  

Please note at this time we are unable to proceed with candidates who require visa sponsorship now or in the future.

Equal Employment Opportunity
Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


We welcome applicants from all backgrounds and encourage you to apply even if you don't meet 100% of the qualifications for the role. We believe in the value of diverse perspectives and experiences and are committed to building an inclusive workplace for all.


Accessibility Support
We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email View email address on click.appcast.io.


Disclaimer


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities, duties, and skills from time to time.